Events & Group Coordinator

1 week ago


Calgary, Canada Acclaim Hotel Pacini NE Calgary Full time

**Job Overview**

**Responsibilities**
- Collaborate with clients to determine event objectives, budgets, and timelines.
- Plan and coordinate all aspects of events, including venue selection, catering, entertainment, and logistics.
- Negotiate and Renegotiate contracts with vendors and suppliers to secure the best rates and services.
- Develop marketing strategies to promote events effectively.
- Manage event budgets, ensuring all expenses are tracked and reported accurately.
- Provide exceptional customer service throughout the planning process and on-site during events.
- Manage the complete sales cycle for group reservations including inquiries, proposals, confirmations, and post-event reconciliation
- Oversee the setup and breakdown of events, ensuring all details are executed as planned.
- Handle guest services during events to ensure a positive experience for all attendees.
- Coordinate with catering teams to create menus that align with client preferences and dietary restrictions.
- Utilize time management skills to juggle multiple projects simultaneously while meeting deadlines.

**Experience**
- Proven experience in event planning or management within hospitality, restaurant, or hotel settings.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent communication skills for effective interaction with clients, vendors, and team members.
- Experience in budgeting and financial management related to events.
- Knowledge of marketing strategies specific to event promotion.
- Familiarity with banquet operations and catering services is a plus.
- Previous experience in fundraising events is advantageous but not required.

**Job Type**: Fixed term contract
Contract length: 18 months

Pay: $50,000.00-$58,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site parking

Work Location: In person



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