Finance Purchasing Administrator

Location
- YWCA Program Centre, 535 Hornby Street, Vancouver, BC
- Posting Period
- September 4, 2025 - September 19, 2025
Job Description**What you’ll be doing**:
Purchasing / Finance:

- Purchasing and administration of giftcards, business cards and transit tickets for YWCA programs
- Receiving giftcards, business cards and transit tickets, organizing disbursement to requestor(s), reconciling inventory to ensure accurate tracking
- Downloading invoices from supplier portals
- Identifying equipment to purchase for managers across the organization
- Resolving internal customer issues and problems to ensure quality product delivery and satisfaction
- Developing organization-wide training materials on Purchasing and Finance procedures

Administrative:

- Booking rooms/locations for meetings and events, and organizing details for such events
- Researching, compiling, and summarizing information for reports and presentations
- Maintaining physical and digital filing systems
- Inputting and updating information in databases, software systems, and spreadsheets
- Preparing meeting agendas and taking meeting minutes
- Directing individuals to appropriate personnel, schedules appointments, and helping to process mail
- Developing effective working relationships with staff and stakeholders
- Maintaining a pleasant and secure working environment
- Acting as a liaison with other departments
- Provide back-up duties for Facilities Department when management is not present
- Other duties and projects as required.

**What you’ll need**:

- Minimum 2 years purchasing or office administration experience
- Excellent communication skills - written and verbal
- Highly organized with good time management skills
- Flexible, self-motivated, able to work independently
- Detail oriented
- Strong computer skills - working with Microsoft 365
- Experience with Clipchamp or other visual training development tools, preferred
- Ability to meet deadlines and adapt to changing priorities
- Customer service experience
- A valid clear criminal record check (including working with vulnerable populations) is required.

**What we offer**:
We offer our eligible employees the following benefits as part of their total rewards package:

- Extended medical and dental benefits
- A defined benefit pension plan (MPP)
- Pregnancy, parental and adoption leave top up
- 15 vacation days and 3 personal days, in addition to paid sick days
- Flexible working arrangements for applicable positions
- Employee Family Assistance Program, a confidential and voluntary support service for employees and their eligible family members
- A workplace that prioritizes employee health, safety and well-being, including many learning and growth opportunities such as our employee mentorship program and three equity committees that help to support our goals towards achieving meaningful equity and inclusion.
- Free staff membership to our Health + Fitness Centre
- Discounts at our YWCA Hotel
- Priority in YWCA Child Care centres

**Pay Rate: $28.05 per hour**
How to ApplyIf you're seeking a workplace where your values align with your work, and where every voice drives meaningful change, we’d love to hear from you. Please submit your resume and cover letter by **September 19, 2025,** to:
**Karen Sato**

**Capital Asset and Purchasing Manager**

YWCA Metro Vancouver

535 Hornby Street, Vancouver, BC V6C 2E8

Want to learn more about working at the YWCA? Explore our careers page.

We respectfully acknowledge that our main office and many of our programs are located on the traditional, ancestral and unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish) and səlilwətaɬ (Tsleil-Waututh) Nations, and that our work across British Columbia spans the territories of more than 200 First Nations. We also acknowledge the First Nations, Metis and Inuit peoples who live in our communities.

YWCA Metro Vancouver is committed to truth and reconciliation. This includes understanding the truth and impact of our shared colonial history, making positive changes within our organization and taking actions that advance safety, justice and equity for Indigenous peoples.