Branch/purchasing Administrator

2 weeks ago

Vancouver, Canada Flynn Group of Companies Full time

Flynn Group of Companies is currently looking for an Branch/Purchasing Administrator to support our Vancouver Branch located in Surrey, BC (Office Location - 19175 - 22nd Avenue, Surrey BC V3Z 3S6), reporting to the Accounting Manager. **A Day In The Life**: - Opening and/or closing branch on a daily basis - Keeping reception area safe, clean and organized - Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival - Coordinating booking of all boardrooms for meetings/training and coordinating lunch orders or catering - Assisting the IT department with computer and telephone hardware setups for new hires - Ordering and organizing office supplies, printer supplies, company forms/stationary and business cards - Ordering coffee/breakroom supplies and keeping them organized, coordinating with coffee service company - Coordinating incoming/ outgoing courier deliveries and distributing accordingly - Managing and updating employee directories and branch phone lists - Handling all other miscellaneous enquires and directing them to the appropriate staff and/or manager - Other administrative duties as required - Issuing purchase orders as requested by project management Team - Processing vendor and subcontract invoices based on the POs issued, matching quoted pricing, taxes and quantities received from POs to invoices. - Generating WorkSafe BC clearance letters and submitting as required for subcontractors - Obtaining certificates of insurance and submitting as required for subcontractors - Completing/closing open purchase orders when fulfilled - Managing missing PO queue for the branch - Other accounts payable duties as required **What We Offer**: - Competitive wages and benefits - RRSP Matching - Great environment where our motto is "Flynn Family Winning Together" - On-going career development programs through our in-house Flynn University and eLearning courses **What We Are Seeking**: - Minimum 2 year of previous administration experience - Strong customer service and communication skills - Excellent interpersonal skills, pleasant and professional phone manner - Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams - Strong time management skills - Ability to multitask, prioritize and work in a fast paced, team environment - Strong problem-solving abilities **Position Summary**: - Location: Vancouver, BC - Employment Type: Office, Salaried, Full-time - Job Functions: Admin & Purchasing - Industry: Building Envelope

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