Project Coordinator

2 weeks ago

Nisku, Canada Johnson Controls Full time

**Project Coordinator
**What you will do**

You will primarily be responsible for providing direct administrative and office management support to the Commissioning Account Manager. This position assists Project Management staff with various project analysis techniques and in maintaining the entire lifecycle of the project portfolio.

**How you will do it**
- Assist in coordinating project activities throughout lifecycle, including the allocation of adequate resources, scheduling, documentation, budget, and other factors necessary for success.
- Act as client advocate onsite.
- Ensure all site work is funded prior to starting.
- Interact with General Contractors and onsite technicians to help manage commissioning schedule.
- Help with onsite data collection on deficiencies, start-up times, and issue resolution SLA.
- Liaison with Field Services Team for scheduling and allocation of manpower.
- Help coordinate internal milestone dates with Engineering, Production and Operations and evaluate and report on how that will potentially affect client deliverables.
- Analyze, update, entry, management, review, and follow-up of on-site issues through client database.
- Read End of Day (EOD) Reports and analyze EOD issues.
- Contribute to project meetings, lessons learned, and budget meetings.
- Track and report on KPIs.
- Communicate with sites regarding delivery times and shipment arrivals; ensure parts are being shipped to site in a timely manner.
- Assist in coordination of spare parts for commissioning.
- Create and send warranty documents to site and retain copy for records.
- Communicate with field services employees regarding work status and issue resolution.
- Maintain a professional image and demeanor with all employees, management, executives, and visitors.
- Assist in developing and maintaining PMO processes throughout project lifecycle.
- Perform other duties as assigned.

**What we look for**

**Required**:

- University degree or diploma in Business Administration or project management, or an acceptable combination of education and progressively responsible experience
- 2 years of direct work experience as a Project Coordinator
- Valid passport and ability to travel to the US
- Strong knowledge of general office procedures
- Computer literacy including effective working skills of MS Word, Excel, PowerPoint, Teams, SharePoint, and Outlook
- Professional, responsive, and positive work attitude
- Meticulous records maintenance skills with the ability to maintain filing systems and basic databases
- Superior telephone manners and excellent verbal, written and interpersonal communication skills to communicate with all levels of the organization
- High degree of resourcefulness, flexibility, and adaptability
- Excellent teamwork and team building skills
- Ability to interpret and implement company policies and procedures
- Previous experience in handling confidential or sensitive information
- Strong organizational, time management, and multitasking skills
- High level of sound and independent judgment, reasoning, and discretion
- General mathematical and budgeting skills

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