Office Administrator/receptionist

1 week ago

Windsor, Canada Melo LLP Full time

_Melo LLP is searching for an experienced _**Office Administrator/Receptionist **_to fill a permanent role within our Windsor office. If you have worked in an administrative capacity for 3 or more years of current experience, and are now looking to build your career, this could be the role for you.

Serving as the Receptionist/Office Administrator, you will have a hand in managing administrative and office support duties. You will report to the Partner and have daily dealings with accountants and other support staff.

**Responsibilities**:

- Daily administrative and scheduling support to management
- Manage the preparation of monthly client billing
- Manage client files, both paper and electronic
- Work collaboratively in a team environment to assist colleagues as needed
- General office functions such as printing, photocopying, scanning, and filing
- Maintaining filing systems to ensure organization
- Greet customers and to provide exceptional customer service
- Receptionist duties
- up to 5 phone lines
- Prepare and generated client billings and assist with the collection of accounts receivables
- Maintain client year end status, including e-filing
- Tracking, creating, and finalizing invoices
- Maintaining and updating clientele information
- Processing of payments
- credit card, e-transfers
- Collating corporate and personal tax packages
- Print and mail AR’s to clients monthly
- Organizing and maintaining office and lunchroom
- Ordering supplies and maintaining office equipment as needed
- Undertake special projects and activities as required
- Other duties assigned as necessary

**Requirements**:

- Post-Secondary Education in Office administration or minimum of 3 years of experience in an administrative role
- Able to work in a fast-paced environment multitasking
- Professional presence, with high level of tact and diplomacy skills
- Superior organizational and time-management skills
- Excellent customer service and inter-personal skills
- Excellent ability to work independently or within a dynamic team setting
- Highly attentive to detail and quality
- Demonstrated knowledge of office procedures and manual/electronic filing systems
- Advanced skills in MS Office, specifically with Outlook, Word, and Excel

**Additional Information**:

- Accounting firm experience is an asset
- Salary negotiable based on experience
- Melo LLP is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. Accommodation requests will be permitted to those that request assistance during our entire hiring process._

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Windsor, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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