Clerk B

As the Clerk B – Safety/WCB Administrative Support Clerk, you will provide administrative support for the Safety Officer and Safety Technicians. You will also provide backup support for the WCB Clerk.

As the Clerk B – Safety / WCB Administrative Support,you will:

• Provide administrative support for the Safety Officer and Safety Technicians in the Human Resources Division.
• Provide administrative support for Payroll and Timekeeping related to Workers Compensation, as required.
• Enter injury report data into the Health and Safety Module on the People soft system.
• Review and enter Workers Compensation claim forms.
• Process weekly time sheets for Payroll for Workers Compensation claims.
• Finalize financial claim information.
• Backup to WCB Clerk.
• Prepare correspondence, reports, spreadsheets and other documents of both a routine and highly confidential nature, within assigned timelines.
• Coordinate and arrange meetings and prepare meeting material.
• Record and maintain the tracking systems for safety talks, safety committee meetings and the respiratory protection program.
• Take minutes during meetings, and prepares and distribute the minutes of the meetings in a timely manner.
• Perform research and statistical work, as required.
• Prepare, enter and format data using Microsoft Excel and PowerPoint.
• Maintain first aid kits at 1199 Pacific Avenue stations.
• Maintain and organize the Safety Branch paper/electronic filing system.
• Maintain the HR office equipment by ensuring supplies are available and arranging for maintenance and repairs. (e.g. photocopier, fax machine, etc.)
• Perform other miscellaneous clerical duties, consistent with the classification, as assigned/required (e.g. orders books, materials and supplies, photocopies documents in preparation for distribution and filing, acting in other positions).
• Maintain and update the Water and Waste Department Safety Intranet site.
• Ensure electronic and paper communications for the Safety Branch are distributed to the Safety Officer and Technicians.

Your education and qualifications include:

• High school graduation / GED, or the equivalent combination of training and experience.

• Post-Secondary courses in Business or Office procedures would be preferred.

• Demonstrated ability to type accurately at 40 wpm (net).

• Demonstrated ability to operate a personal computer in a Windows environment.

• Demonstrated proficiency in the use of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) at the advanced level.

• Knowledge of the PeopleSoft system would be preferred.

• Demonstrated strong organization skills with the ability to work independently with minimal supervision.

• Demonstrated ability to maintain confidentiality, deal with matters discreetly and within the Respectful Workplace Administrative Standard.

• Demonstrated ability to set priorities, work efficiently and ensure all deadlines are scheduled and met.

• Demonstrated ability to communicate effectively, both verbally and in writing.

• Demonstrated ability to maintain accurate records and files.

• Demonstrated ability to establish and maintain effective working relationships with colleagues, supervisors, management, other civic department personnel and external sources.

• Previous timekeeping experience would be preferred.

• General knowledge of the Water and Waste Department's functions.

• Working knowledge of various office equipment (photocopier, fax machine, etc.).

• Demonstrated ability to learn various other computer software programs, including PeopleSoft, within a reasonable period of time, as required for the position.

• Ability to perform miscellaneous clerical tasks consistent with the classification, as may be required.

Conditions of employment:

• The successful candidate must maintain legal eligibility to work in Canada. If the successful candidate possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.