Executive Assistant

**Job Information**

Job Requisition ID: 75406
Ministry: Treasury Board & Finance
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Ongoing
Scope: Open Competition
Closing Date: October 1, 2025
Classification: Executive Support 2

**Salary**: $2,142.28 to $2,868.14 bi-weekly ($55,913 - $74,858/year)

The Treasury Board and Finance is responsible for budget planning, financial management and economic analysis, as well as the administration of tax and revenue programs for Alberta.

**Role Responsibilities**:
As the Executive Assistant, you are essential to ensuring management and organization of the Assistant Deputy Minister’s (ADM) schedule and provide high-level executive support by being responsible for the successful day to day administrative workflow of the office.

Your main responsibilities will include:

- Managing administrative operations within an executive office. This support will ensure effective and efficient operation of the office, including coordinating information flow and schedules to ensure issues are addressed in a timely manner.
- Initiate, assign, monitor and track action request responses ensuring due dates are met.
- Review correspondence for accuracy, grammar and proper formatting.
- Prepare annual division budget with the Issues manager for presentation to the ADM and Executive Directors.
- Monitor and analyze expenditures and cash flows to ensure budget funds are expended as forecasted and targets are met.
- Review budget reports for accuracy, investigates and corrects discrepancies, and provides budget status and financial reports to ADMO and Executive Directors on a regular basis.
- Act as a liaison to ensure accurate and timely information is provided to the executive office.
- Manage business deliverables within changing timelines and with the ability to adapt, prioritize and coordinate those activities.
- Build and maintain strong supportive relationships with internal GoA stakeholders and external contacts.
- Records management.
- Support the assigned area with general administrative functions such as FOIP requests and human resource management issues.

To be successful in an Executive Support role, you will be required to demonstrate:

- A high-level of independent action and thought.
- Excellent verbal and written communication skills, including the ability to communicate effectively with offices of government executives and key stakeholders.
- Public relations skills - professionalism, relationship building, and diplomacy.
- The ability to multitask and organize conflicting priorities with competing deadlines.
- Political acumen; you have a solid understanding on how to navigate complex situations in large-scale organizations including skills in conflict resolution and collaborative negotiation.
- Manage complex information flows, assignments, and projects in tight coinciding timelines.
- Excellent coordination, planning, and prioritization skills to ensure critical operational tasks are completed efficiently and accurately.
- Troubleshooting skills that will enable you to solve issues as they arise.

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
**Agility -** You can adapt quickly to changing landscape and priorities, foster agility in others, and create processes and opportunities that encourage proactive and flexible practices.

**Drive for Results -** You are able to hold true to principles and confront problems directly, taking steps to rectify problem situations.

**Develop Self and Others -** You have a commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

**Build Collaborative Environments -** You can promote sharing of expertise among wide-ranging teams to achieve ministry outcomes.

**Develop Networks -** You have the ability to proactively build networks, connect with, and build trust in relationships with stakeholders and colleagues.

**Systems Thinking -** You are able to see both the big picture and the details. You are able to evaluate broad reaching impacts and use the knowledge to inform and process

**Creative Problem Solving -** You have the ability to assess options and implications in new ways to achieve outcomes and solutions.

**Qualifications**:
High School Diploma and four years progressively responsible related experience; or equivalent as described below.

Equivalency - Directly related education or experience considered on the basis of:

- 1 years of education for 1 year of experience; or
- 1 year of experience for 1 year education

**Requirements**:

- Previous experience providing support to C-suite executive