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Field Office Administrator
3 weeks ago
**Work Arrangement**: At Office / Facility
**Department**: Field Administration Area
Pembina Pipeline Corporation is a dynamic energy transportation and midstream provider, serving customers for more than 65 years. Chances are, we do more than you think. We own pipelines that transport hydrocarbon liquids and natural gas products produced primarily in Western Canada. We also own gathering and processing facilities and an oil and natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our customers in the energy industry.
We are an organization that cares not only about results, but how those results are achieved. Our organization is grounded in the values of Safe, Trustworthy, Respectful, Collaborative and Entrepreneurial. Cultivating a positive employee experience and promoting a diverse and inclusive environment where our employees feel engaged, recognized and empowered is foundational to our ambition of being an employer of choice. Learn more about our values and strategy.
We value the safety of our communities, customers, contractors and employees, and believe that all incidents are preventable. Compliance with all policies, procedures and regulations is a requirement, and our Life Saving Rules are basic rules that everyone should know and live by. Working for Pembina means working safely.
**Overview**:
Pembina Pipeline Corporation’s Sherwood Park office is seeking a Office Administrator for an 8-12-month term. This role reports to the Supervisor of Field Administration and supports the Sherwood Park Control Center (SPCC), Conventional Pipelines business unit (CBU), and Oilsands Business unit (OBU). The Field Office Administrator is responsible for providing administrative and technical training support for the Sherwood Park field office.
The Conventional Pipeline Unit (CBU) is comprised of pipeline strategically located network of pipelines and related infrastructure including various hubs and terminals. This network transports crude oil, condensate and NGL across much of Alberta and parts of British Columbia, Saskatchewan and North Dakota.
**Responsibilities may include but not limited to**:
- Creation and editing of meeting minutes, operational procedures and documents;
- Assist in designing and updating internal websites or portals to ensure accurate and user-friendly content;
- Manage and maintain the Control Center schedule using SchedulePro or similar scheduling software;
- Creating, reviewing & updating SAP & SuccessFactors Learning uploads, Excel, and Word documents;
- Performing data entry into SharePoint and other databases;
- Scan documents for electronic filing and maintaining the file room;
- Assisting with corporate credit card reconciliation, travel planning and booking;
- Supporting the Corporate Community Investment initiative;
- Provide backup administrative support and reception coverage;
- Assisting other business or service units as necessary;
- Attending mandatory safety training;
- Continually seek out opportunities to improve efficiency & productivity of processes or systems;
- Participate and support an equitable, diverse, and inclusive workplace; and
- Performing other duties as requested.
**Qualifications**:
- Minimum of a Grade 12 Diploma; Business Administration Certificate or Diploma is preferred;
- Proficiency in Word, Excel, PowerPoint, SharePoint, Outlook and MS Teams;
- SAP experience is an asset;
- Ability to multitask various initiatives while maintaining attention to detail and data entry accuracy;
- Strong verbal & written communication skills;
- Excellent customer service and interpersonal skills;
- Advanced time management skills to balance competing priorities;
- Analytical thinker with ability to work under mínimal supervision;
- Self-starter with a strong work ethic;
- Tenacious and adaptable;
- Able to influence and maintain a positive attitude and enthusiastic attitude;
- Valid Driver’s License; and
- Willingness to complete to the 8-12-month term.
This position is scheduled to be posted until end of day: 02/14/2025. In rare circumstances, a position may be posted for less time if there has been significant interest in the role.
Our expectations are high, and our rewards reflect this: We treat our people well - whether it's through our total rewards package, community engagement or volunteer opportunities, all in an environment that is equitable, safe, respectful, inclusive and accessible.
We are a proud recipient of Canada's Top 100 Employers (2018-2022), Alberta's Top Employers (2014-2025) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.
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