Administrative Assistant

Start Date: April 21, 2025

Contract: 16 weeks, Full Time, 30 hours/wk
- **Total 480 hrs**

Schedule: Monday - Friday

Number of Positions: 1 for each start date

**Salary**: $17/hr

**And**

Start Date: June 30, 2025

Contract: 9 weeks, Full Time, 30 hours/wk
- **Total 270 hrs**

Schedule: Monday - Friday

Number of Positions: 1 for each start date

**Salary**: $17.50/hr

*Conditional offers will be made until funding from Canada Summer Jobs is confirmed

**Our Organization**:
Cherish Integrated Services (CHIS) is a registered non-profit social services organization incorporated on May 18, 2010. This organization was founded to provide services and support to promote social inclusion of persons with developmental disabilities in their communities. We are dedicated to provide systematic and holistic training programs with the concept of Structured Teaching as the core program model for the service recipients. We treasure and believe in the uniqueness and dignity of individuals, and aim to enhance their individual social functioning in daily living; help support them to live, work and actively participate in a wide range of daily activities.

As a summer worker, you will have the opportunity to experience the rewarding work of supporting those with developmental disabilities in the community. You will also gain unique professional experience working in the non-profit sector.

**Responsibilities**
- Provide administrative support to the Service Manager and Executive Director in areas related to organizational development and outreach including working with spreadsheets, data entry, filing, organizing digital workspaces, updating websites and social media, marketing materials, flyers, agency forms, etc
- Provide administrative support for Special Events, including fundraising, outreach, and outing events. Tasks include scheduling meetings, taking detailed meeting minutes, organizing catering and venues, liaising with the project committee or partners, organizing documents and forms, purchasing materials, and providing administrative support on the day of the event.
- Support administrative needs related to fundraising including creating fundraising packages and letters, contacting sponsors and donors, purchasing materials for funded projects, managing budget and receipts, etc.
- Attend and participate in supervisory sessions
- Attend and participate in staff meetings
- Any other assignments as instructed by the supervisor

**Requirements**:

- Post-Secondary degree (completed or in progress) in a relevant field such as Business Administration, Non-Profit Management, Social Work, Psychology, etc.
- Minimum 1 year experience working in a professional setting
- Familiarity with the non-profit sector and a heart to help people with developmental disabilities
- Must be fluent in oral and written English. Fluency in Cantonese or Mandarin or any second language is an asset
- Clear Vulnerable Sector Check
- Familiarity with common technological devices and softwares such as Google Apps, Microsoft Office, etc.

**Eligibility (as per Canada Summer Jobs funding)**
- be between 15 and 30 years of age at the start of the employment;
- be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment;
- have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

Pay: $17.50 per hour

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-02-28