Property Operations Coordinator

Barnim Property Holdings - Property Operations Coordinator

As a Property Operations Coordinator with Barnim Property Holdings, you will play a vital role in ensuring the efficient and well-maintained operation of our properties. Your primary responsibilities will revolve around managing and overseeing various maintenance schedules, contracts, and budgets to enhance the overall functionality and aesthetics of our properties. You will collaborate closely with the senior management team, to drive expansion and renovation projects while maintaining the highest standards of property care.

Key Responsibilities
Project Management for Property Company
- Provide support for new projects, including involvement in property purchase and sale plans
- Develop Property related project plans working with tenants (which are mostly internal companies)
- Arrange for and coordinate internal and external resources to support projects
- Plan and Coordinate property visits and inspections
- Work closely with the senior management team to prepare budgets for expansion projects and property renovations
- Monitor expenditures and progress, providing regular updates

Lease Renewals
- Negotiate and oversee lease renewals with tenants, ensuring favorable terms for both parties
- Maintain records of lease agreements and renewal dates

Preventative Maintenance Management
- Develop and maintain comprehensive schedules for Furnaces and A/C Preventative Maintenance to ensure optimal performance. Oversee adherence to these schedules for owned and leased properties
- Manage Waste Oil Interceptor schedules, ensuring they are adhered to, and maintain accurate records of maintenance
- Manage the maintenance of various building components, including roofs, parking lots, lighting, ceilings and windows
- Coordinate with approved contractors to perform maintenance and repairs as needed.
- Ensure that all maintenance tasks are completed in a timely and cost-effective manner

Landscape, Snow Removal, Pests, Exterior Cleaning and Security
- Establish contracts for landscape maintenance and snow removal services
- Ensure that all properties have appropriate contracts in place for seasonal services
- Monitor the performance of service providers and address any issues as they arise
- Collaborate with pest control contractors to develop and implement effective pest control plans
- Coordinate Cleaning of exteriors and windows seasonally or as required
- Work with IT to Monitor and maintain security systems for all properties, ensuring they are in good working order
- Work with IT to keep an updated caller list for emergency situations and coordinate with security services as necessary

Asset Inventory
- Maintain an updated listing of assets for each property, including furniture, fixtures, and equipment
- Conduct periodic asset audits to track their condition and value

Support Center Facilities
- Work with Senior team to arrange contractors and understand necessary work
- Coordinate Fire Plan and Systems
- Act as liaison with all parties on Security Systems and plans

**Qualifications**:

- Prior experience with commercial real estate and business lease management
- Prior experience in property management or facilities management is highly desirable
- Strong organizational and project management skills
- Excellent communication and negotiation skills
- Proficiency in budgeting and financial analysis
- Ability to work effectively as part of a team and independently
- Knowledge of property regulations and compliance is a plus

**Benefits**:

- Competitive Benefits Package
- Employee Assistance Program
- Employee Purchase Program
- Birthday off with pay
- Endless paid training
- Ministry Certification(s) available
- Future ownership opportunities; Employee Stock Ownership Plan

If you are a dedicated and detail-oriented professional with a passion for maintaining the integrity of properties, we invite you to join our team and contribute to the success of Barnim Property Holdings.

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