Enrolment Management Administrative Assistant

2 weeks ago

Québec, Canada The Sacred Heart School of Montreal Full time

The Sacred Heart School of Montreal is an All Girls English Catholic high school. Located in downtown Montreal, its mission is to nurture the mind, body and spirit of each student in a supportive and caring environment. The School is part of a worldwide network of 151 schools across 40 countries, all of which share common goals, mission and philosophy.

**TITLE**:Enrolment Management Administrative Assistant**

**JOB CATEGORY**:Support staff

**STATUS**: Permanent, part-time or full-time

**SALARY**:Competitive, to be discussed

**SCHEDULE**:Part-time or Full-Time, must be available to work evening and weekends when required**

**BENEFITS**: Pension plan, group insurance, free parking space & vacation

**Start date**: As soon as possible

**POSITION OVERVIEW**

The Enrolment Management Administrative Assistant is responsible for answering inquiries about the school’s admissions and enrolment process, coordinating interviews, creating and updating student files (electronically & physical), updating the database, creating and running reports through Coba and managing the shared Google drive.

**KEY RESPONSIBILITIES**
- Assist in the management of admissions files
- Assist in planning and organizing admissions related activities such as information sessions, open houses, “Student for a Day”, etc.
- Welcome prospective students and their families and conduct school visits with them
- Work collaboratively across all departments
- Participate in school events as required
- Perform other duties as required

**EDUCATION, EXPERIENCE & SKILLS**
- Experience in a similar role (e.g. event planning, communications, administrative assistant, client service environment); admissions-related work experience in an academic setting preferred
- Excellent interpersonal skills (ability to engage and interact effectively with prospective students and parents)
- Excellent organization skills and detailed orientated
- Proficiency with Word, Excel, Power Point and Google Workspace
- Excellent communication skills (ability to actively listen to prospective students and parents needs)
- Excellent teamwork skills (ability to work collaboratively and collegially with other members of faculty and staff)
- Bilingualism (knowledge of a third language is an asset)
- Must be flexible with the schedule
- Professional manner with a strong customer service orientation
- Strong sense of discretion and confidentiality
- Positive, ‘’can-do’’ attitude
- Strong commitment to the school’s philosophy and goals

**Job Types**: Full-time, Part-time

Work Location: In person

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