Administrative Assistant

Role and Responsibilities Passionate about your field? Looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? Want to join a world class company and industry leader with projects to which you would be proud to contribute? Then CAE is the right employer for you Come share your passion with us At CAE, our teams are dedicated to recreating the most realistic training environment possible for pilots. The synthetic virtual world plays a crucial part in achieving this. That's why we need your expertise and passion to complete our team The role we are offering you: By joining our multidisciplinary risk management teams, you will have the opportunity to help maintain and coordinate CAE’s global risk management protocols and key activities creating a safe environment for our clients and employees. For the Flight department - Provide all required administrative support such as: - Coordinate administrative tasks; manage the agenda and meetings calendar. - Manage invoices in & out, the Oracle system, Concur, Payables and Receivables. - Manage schedules air transportation and hotels booking. - Responsible for Notice of Visit creation. - Maintain contact lists. - Complete and provide cost transfer when required. - Read incoming correspondence and take action accordingly. - Follow up with accounting regarding any payment issues. - Handle incoming and outgoing electronic communications with suppliers. - Handle confidential information for the department. For Risk management department - Ready to: - Coordinate administrative tasks in preparation info session for the risk & BCM department. - Coordinate administrative tasks and written communication for the crisis committee. - Participate actively in the improvement of the methods, tools and processes. - Prepare and update necessary management reports. Your strengths: - College or professional degree in secretarial studies, or equivalent combination of related training and experience. - 1 to 3 years previous experience as an Administrative Assistant. - Excellent organizational and planning skills. - Multitasking skills. - Adept and versatile with modern office technology, resourceful. - Good attention to detail, team spirit, flexibility, tact, diplomacy and ability to work in a fast-paced environment. - Take initiative, autonomous and willing to learn. - Ability to effectively manage the pressure and stress imposed by deadlines. - Effective time management; autonomous and responsible. - Maintain high level of confidentiality. - Ability to interact with staff at all levels. - Ability to create positive relationships with customers. - In-depth knowledge of the Microsoft Office suite (including Word, Excel, PowerPoint, Outlook and Concur). - Experience creating PowerPoint presentations. - Perfectly bilingual (French and English). LI-ND1 Position Type Regular CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted. Equal Employment Opportunity At CAE, everyone is welcome to contribute to our success. With no exception. As captured in our overarching value "One CAE", we’re proud to work as one passionate, boundaryless and inclusive team. At CAE, all employees are welcome regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity or age. The masculine form may be used in this job description solely for ease of reading, but refers to men, women and the gender diverse.