Administrative Office Coordinator

1 day ago


Mississauga, Canada Philovera Group Full time

**Company Description**:
Philovera Group is a professional services firm helping small businesses with their bookkeeping, accounting, financial planning and advisory, financing, debt management, investments, and other related business planning, optimization and corporate matters. We currently serve 2 major geographical areas, the Greater Toronto Area (GTA) and the Greater Ottawa Area (GOA), and our clientele is growing rapidly in many industries including healthcare, pharmacies, construction, hoteling, restaurant, manufacturing, and more.

**Role Description**:
This is a full-time on-site role located in Mississauga, Ontario for an Administrative Office Coordinator with the following responsibilities:

- Work collaboratively with other departments to assist with critical tasks and to provide administrative support
- Manage multiple priorities effectively
- Manage the client intake process and employee onboarding
- Organize and maintain files, conducting research, and preparing reports
- Provide bookkeeping support and maintain related records
- Prepare and coordinate correspondences and presentations
- Coordinate meetings and travels
- Provide general support to management and perform other duties as assigned.

**Qualifications**:

- College Diploma or Bachelor's degree in Business Administration, Office Administration, Commerce, Finance, Accounting, or related fields
- 2-3 years of experience in office administration or office coordination role
- Good understanding of bookkeeping tasks, ability to maintain accounts payables and receivables, QuickBooks skill is an asset.
- Excellent written and verbal communication skills
- Strong organization skills and attention to detail
- Experience managing tasks, assignments, and booking meetings and travel arrangements
- Must be computer literate using internet, Microsoft Office, especially Excel, the internet, and social networks
- Ability to take initiative and prioritize work to meet deadlines in a fast-paced environment
- Customer service oriented with a professional and friendly demeanour
- Experience with project management and event planning is an asset.

**Salary**: $40,000.00-$45,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- English (required)

Ability to Commute:

- Mississauga, ON L4Z 2H7 (required)

Work Location: In person



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