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Program Assistant

3 weeks ago

Edmonton, Canada NAIT (Northern Alberta Institute of Technology) Full time

**Please Note**: This competition is limited to current AUPE NAIT staff.
**Key Responsibilities**:
Providing front support to current and prospective students regarding program information and other assistance as required
Support program scheduling as well as input and maintain student and staff records in the PeopleSoft SA and ATOMS systems
Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
Prepare student manuals, class lists, mark collection sheets and manage student files
Perform reception duties such as telephone and in person inquiries, book appointments and deal appropriately with students and staff
Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
Electronic maintenance of student records on an ongoing basis
Prepare various forms, program documents and spreadsheets
Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
Taking meeting minutes for a variety of meetings (i.e. department, PAC)
Other duties as assigned
**Skills & Abilities**:
Strong working knowledge and experience using Microsoft Office software
Experience using PeopleSoft and Moodle would be an asset
Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset
Attention to detail and accuracy is critical to this role

**Qualifications**:
Completion of grade 12
Related post-secondary certificate or diploma
Minimum two years' experience in an administrative capacity
Equivalencies may be considered
**Remuneration**: $44,256.94- $57,140.72 per year, plus a comprehensive benefits package. (Classification - Administrative Support IV).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are proud to have been named one of Alberta's Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
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