Program Assistant

2 days ago

Edmonton, Canada NAIT Full time

**Please Note: This competition is limited to current NAIT staff.**

**Key Responsibilities**:

- Providing front line support to current and prospective students regarding program information and other assistance as required
- Support program scheduling as well as input and maintain student and staff records in the PeopleSoft Student Administration system,
- Assist in enrolling new and current students into the PeopleSoft Student Administration system
- Assist with program purchasing including requisition entry into the PeopleSoft Financial system
- Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans
- Prepare student manuals, class lists, mark collection sheets and manage student files
- Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.
- Electronic maintenance of student records on an ongoing basis
- Prepare various forms, program documents and spreadsheets
- Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information
- Taking minutes at a variety of meetings (i.e. department, Program Advisory Committee)
- Other duties as assigned

**Skills & Abilities**:

- Verbal and written communication skills
- High attention to detail
- Comfortable working both independently and as part of an effective and collaborative team
- Ability to time-manage, adapt to changing priorities, and work under tight timelines
- Ability to build relationships with a variety of stakeholders
- Strong working knowledge and experience using Microsoft Office software
- Experience using PeopleSoft, MS Teams and Moodle would be an asset
- Understanding or experience in Natural Resources Programs
- Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset

**Qualifications**:

- Completion of grade 12
- Related post-secondary certificate or diploma
- Minimum two years’ experience in an administrative capacity
- Equivalencies may be considered

**Remuneration**:$44,256.94 - $57,140.72 per year, plus a comprehensive benefits package. (Classification - Administrative Support IV).
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement._

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

**Please submit a resume and cover letter to be considered for this opportunity.**

**About NAIT**

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

LI-MO1 #LI-Hybrid

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