Accounts Payable Clerk

5 days ago

Thunder Bay, Canada Lakehead University Full time

Financial Services
- Thunder Bay
- Full-time
- Permanent

**Overview**:
Reporting to the Manager, Treasury and Ancillary Accounting, the Accounts Payable Clerk is actively involved in ensuring all items requiring payment have adhered to the University’s Purchasing Policy and Controls & Signing Authority Policy. As an Accounts Payable Clerk for Lakehead, you will be responsible for processing invoices, cheques and travel expense statements.

**Responsibilites**:

- Verify coding and singing authority to ensure all payment requests comply with the University’s Purchasing and Signing Authority Policies across multiple funds, campuses, and accounts.
- Review and verify documentation for accuracy, returning non-compliant items for further approval and acting as an internal audit to prevent policy violations.
- Process cheque requisitions, travel expense statements and hospitality expenses, cheque processing, ensuring accuracy and compliance with university policies.
- Vouchering various University payments and invoices, entering payment data into the system, assigning voucher numbers, and ensuring all information is accurate, including vendor details, purchase orders, taxes, and payment terms.
- Processes freight, utility, library, and maintenance invoices, ensuring proper coding, HST rebate calculations, and required approvals. Vouchers are then saved to a shared database and flagged for payment or further review as needed.
- Processes student refunds, adjusting payment types as needed and coordinating with Accounts Receivable for EFT, cheque, credit card, or MTFX payments. Handles manual cheques for wire transfers, creating vouchers, and ensuring all supporting documentation is saved and filed accordingly.
- Communicates with vendors and other departments to verify paid invoices, follow up on approvals, request missing invoices, and reconcile statements to ensure accurate payment records while maintaining organized files for vendor statements.
- Balance test new Accounts Payable software (Ellucian, Binatek) and assist with software-related issues.
- Void payments and reissue cheques when necessary.
- Receive, sort, and forward incoming mail for efficient processing.
- Ensure timely accrual and submission of invoices to meet yearly deadlines.

**Qualifications**:

- Accounting or Bookkeeping diploma or certificate from a College or University.
- A demonstrated understanding of Fund Accounting
- A demonstrated understanding of electronic data interchanges and proficient computer skills
- Proficient math skills
- A demonstrated understanding of the Income Tax Act as it applies to Non-resident income
- Good communication skills
- Ability to adapt to an ever-changing environment
- Excellent time management and exceptional attention to detail
- Excellent written and oral communication, organizational and interpersonal skills;
- Demonstrated ability to work and handle all office duties in a confidential and diplomatic manner;
- Ability to multitask a variety of high priority duties and work under the pressure of deadlines in a busy office with frequent interruptions;
- Excellent spelling and grammar skills;
- Strong capacity for independent judgement.
- Benefits Information- Why LakeheadApplication Deadline:
Wednesday, February 5, 2025 - 11:59pmSalary:
Level 7Working Conditions:
- Office environment
Contact Information:
Reference Number:
COPE-25-01

  • Accounts Payable Clerk

    1 week ago

    Thunder Bay, Ontario, Canada Orla Mining Ltd Full time

    Thunder Bay, OntarioOrla Mining is striving to be the emerging gold producer of choice with a geographically diversified asset base, aprospective development and exploration portfolio, an experienced management team with a successful track record, and a high-quality board and shareholder base.Orla operates the Camino Rojo Oxide Gold Mine, a gold and silver...

  • Accounts Payable

    2 weeks ago

    North Bay, Canada Trans Canada Safety Full time

    Job details Accounts Payable Clerk The Accounts Payable Clerk will provide efficient and effective clerical support while matching and entering vendor invoices, visa expenses, reconciling supplier statements, and reconciling accounts, while adhering to standard accounting practices. About Trans Canada Safety Trans Canada Safety is a Safety Equipment -...

  • Accounts Receivable and Accounts Payable Clerk

    2 weeks ago

    Thunder Bay, Canada Marten Falls First Nation Full time

    Reports To The Accounts Receivable and Accounts Payable Clerk reports to and is under the direct supervision of the Director of Finance Job Overview The AP/AR Clerk is responsible for managing financial transactions, ensuring the accurate processing of invoices, payments, and receivables while maintaining compliance with financial policies, funding...

  • Accounts Payable Clerk

    1 week ago

    North Bay, Canada Canadore College Full time

    **Job Title**: Accounts Payable Clerk **Department**: Financial Services **Location**: College Drive Campus **Status**: Temporary Part-Time **Hours Per Week**: Up to 24 hours/week **Pay Rate**: $23.42/hour **Application Deadline**: Thursday, December 5, 2024 - 12:00 p.m. **Qualifications**: - Two year diploma in Business Accounting - Experience with...

  • Accounts Payable Clerk

    1 week ago

    Thunder Bay, Ontario, PB S, Canada Orla Mining Full time

    Accounts Payable ClerkThunder Bay, OntarioOrla Mining is striving to be the emerging gold producer of choice with a geographically diversified asset base, a prospective development and exploration portfolio, an experienced management team with a successful track record, and a high-quality board and shareholder base.Orla operates the Camino Rojo Oxide Gold...

  • Accounting Services Clerk

    1 week ago

    Thunder Bay, Canada Thunder Bay Catholic District School Board Full time

    The Thunder Bay Catholic District School Board Invites Applications for the position of Accounting Services Clerk (1.0 FTE Permanent) **Job Summary**: Under the general supervision of the Accounting Supervisor, the Accounting Services Clerk will provide assistance to Accounts Payable/Receivable and provide relief on the Reception Desk during coffee...

  • Accounts Payable Clerk

    2 weeks ago

    Thunder Bay, Canada Renewable Forest Products Full time

    Prepare general ledger, Post journal entries, Manage Accounts Payables, Prepare trial balances, Entry of payroll, general filing etc. Must have Sage experience or the old Simply Accounting or ACCPAC and good knowledge of Excel. **Job Types**: Full-time, Permanent **Salary**: $20.00-$25.00 per hour **Benefits**: - Dental care - Extended health care - RRSP...

  • Clerk Accounts Payable

    2 weeks ago

    Thunder Bay, Canada St. Joseph's Care Group Full time

    Employment Status: Full-time Department: Finance Union: SEIU Clerical Hospital End Date: Jan 1, 2027 Job Code: 21188 - Pension - Dental Insurance - Disability Insurance - Health Insurance - Life Insurance - Days **JOIN OUR TEAM AND HELP LEAD WITH CARE, COMPASSION AND COMMITMENT!** **ABOUT THE ROLE** Reporting to the Manager, Financial Services and under...

  • Accounts Payable Clerk

    1 week ago

    Thunder Bay, Canada City of Thunder Bay Full time

    : The **City of Thunder Bay** provides exceptional quality of life to those who live, work, and play in Thunder Bay - a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and...

  • Accounts Payable Finance Clerk

    7 days ago

    Thunder Bay, Canada Ontario Ministry of the Solicitor General Full time

    Do you have finance and administration experience? Consider this opportunity to showcase your accounting skills and provide financial and administrative support services to the Thunder Bay Correctional Centre. OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve...