Civil Project Coordinator

Overview:
Do you enjoy sharing your expertise with others and working collaboratively in a team environment? Are you a problem solver? If this sounds like you, then Dillon is the place you need to be

**Your opportunity**

Dillon’s **Communities and Environment** technical group is looking for a **Project Coordinator **to join our multidisciplinary team of professionals. You will have the opportunity to work on new and exciting projects.

You will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

This position is available at our **Kitchener, Guelph, or Toronto** offices. We offer **flexible work hours** and **remote working options** to help balance the competing demands of work and personal life.

**Responsibilities**:
**What your day will look like**

**Project Coordination & Administration**
- Provide coordination support to Project Managers for the overall life-cycle of engineering design and construction projects, including but not limited to: the preparation, monitoring and execution of project plans, reports, proposals, contracts, electronic project set-up and maintenance, client invoice review and tracking, and budget analysis using Dillon’s financial management system
- Assist with drafting client and sub-consultant/sub-contractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval process
- Provide assistance with general accounting needs (invoices, accounts payable, expense claims, database management, project closure, etc.)
- Track, verify, and process sub-consultant/sub-contractor invoices
- Support project managers with document control programs between clients, consultants and contractors. Tracking Requests for Information (RFI’s), setting up project team meetings and facilitating responses to information from the technical teams
- Provide enhanced and embedded project support to meet unique project requirements on an as required basis, such as:

- Attend project meetings to record and distribute meeting minutes, participate in client meetings and liaise with various departments within our client groups
- Construction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and document management
- Detailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and on-site event support
- Support for the development of project documentation (e.g. letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors, inclusion of tables/graphs/graphics, and coordinating quality and risk reviews
- Occasional travel between the Kitchener, Guelph, and Toronto offices will be required.

**Learning and Development**
- Commit to self-development and ongoing learning and professional development
- Contribute to Dillon’s corporate profile through active participation in professional associations and committees

Qualifications:
**What you will need to succeed**
- 5 years project administration/project coordination/construction management related experience with a background in engineering, civil preferred
- Post-secondary education in a business administration or project management related program is considered an asset

**Experience**:

- Understanding of basic accounting principles, terms and financial functions
- Proficient in the use of Microsoft Office, specifically Word, Excel. and PowerPoint
- Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
- Professional verbal and written communication skills
- Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
- Strong interpersonal skills and a positive “can do” attitude
- Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks
- Experience in MS Project is considered an asset
- Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset
- Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

**Why choose Dillon**

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our **core values**:

- Reliability: words that result in actions b