Front Desk Receptionist

4 days ago

Waterdown, Canada Visage Rejuvenation Medical Aesthetics Clinic Full time

**About Us**:
Visage Rejuvenation is a leading medical aesthetics clinic located in Waterdown, Ontario. We are committed to delivering natural, confidence-boosting results in a welcoming, community-driven environment. Our vibrant team of healthcare and aesthetic professionals believes in collaboration, continuous learning, and creating exceptional client experiences. We foster a workplace where self-motivation and joint team effort go hand in hand. Together, we achieve more.

**Position Overview**:
**Responsibilities**:

- Maintain a clean, organized, and professional clinic environment.
- Lead by example in creating a warm, efficient, and supportive front-desk experience.
- Coordinate day-to-day patient care activities, ensuring a smooth and positive client experience.
- Process billing, invoicing, and payments accurately.
- Manage and monitor inventory of skincare and medical supplies.
- Utilize Jane software efficiently for bookings, charting, invoicing, and communication.
- Support marketing initiatives by creating professional graphics and materials in Canva.
- Help manage and grow our social media presence (Instagram, Facebook, etc.) with posts, stories, and content creation.
- Collaborate with the team on promotional campaigns, seasonal specials, and in-clinic events.
- Track and provide feedback on marketing and social media performance.
- Build and maintain strong relationships with clients, partners, and suppliers.
- Assist in ensuring compliance with medical and industry standards.

**What We’re Looking For**:

- **Previous experience as a receptionist is required** (medical or aesthetics industry experience is a strong asset).
- Friendly, approachable, and client-service oriented.
- Natural leadership qualities with the ability to take initiative and work independently.
- Proficiency with Jane or similar EMR/CRM platforms.
- **Skilled in Canva** with an eye for branding, design, and content creation.
- Understanding of marketing techniques, social media trends, and content planning.
- Driven, motivated, and passionate about the medical aesthetics industry.
- Organized, reliable, and detail-oriented.
- **Tech-savvy with strong administrative and problem-solving skills.**:

- Excellent verbal and written communication skills.
- Proficiency in English; other languages are a plus.

**Perks**:

- Flexible work schedule.
- Discounted aesthetic treatments and skincare.
- Opportunities to attend conferences, training sessions, and industry events.
- An empowering, collaborative team environment in a growing industry.

**How to Apply**:
**Job Types**: Part-time, Permanent

Application question(s):

- Are you experienced with Jane (booking site) or other similar CRM operations?

**Education**:

- Secondary School (required)

**Experience**:

- Receptionist: 1 year (preferred)
- Canva: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person

Application deadline: 2025-09-24

Expected start date: 2025-09-22

**Job Type**: Part-time

Pay: $21.00-$25.00 per hour

Expected hours: 25 - 30 per week

Ability to commute/relocate:

- Waterdown, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

- How proficient are you in Canva?

**Experience**:

- Front Desk: 1 year (required)

**Language**:

- English (required)

Work Location: In person

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