Executive Assistant

At Aspen our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding meaningful value for our team and community through ownership, management, and development opportunities.

Strong leadership and teamwork are the cornerstones of our Core Values: Customer & Community Service, Integrity, Creativity, Adaptability, Respect and Entrepreneurship. Driven by our mission and vision, we foster an environment where employees thrive on honesty, open communication, and accountability, maintaining the highest standards of professional and ethical conduct.

We offer dynamic opportunities, with an excellent compensation and benefits program. Our collaborative and professional environment promotes and rewards learning, development, and success. Joining Aspen means becoming part of a team that values innovation and continuous improvement, with opportunities for personal and professional growth. Aspen is an equal opportunity employer committed to hiring and retaining a diverse workforce.

We are pleased to announce we have an immediate opening for a team and service-oriented individual to fill an **Executive Assistant**role. This is an office-based role located in downtown Calgary.

This is a fantastic opportunity and if you, or someone you know, are a match for the qualifications below please submit resumes to Human Resources.

You’ll find a full listing and description for this and other Aspen positions currently available at CAREERS | Aspen Properties.

Thank you for your interest in the Aspen team.

**Position Summary**|**

The Executive Assistant position reports to and provides support to the Chief Executive Officer. The standard work schedule is Monday to Friday, 8:00 a.m. to 4:30 p.m.; however, this role requires flexibility to accommodate occasional after-hours or weekend requests.

**Key Responsibilities**|**
- Provide Executive-level administrative support including preparation of correspondence, expense reports, presentations and support materials
- Manage calendar and coordinate various meetings, presentations, industry events, company events and other commitments on behalf of the CEO.
- Liaise with internal and external business partners and associates, and maintain business contacts
- Coordinate professional and personal travel arrangements
- Maintain IT systems for corporate and personal use
- Liaise with internal and external accounting groups regarding tracking of corporate accounts, expenses and taxes
- Coordinate, compile and prepare meeting materials
- Coordinate and execute on personal requests and tasks
- Maintain appropriate file systems, both electronic and paper
- Work under time sensitive conditions while keeping the CEO informed of priorities and any areas of concern that may arise
- Provide back-up support to the Executive Chairman of the Board
- Maintain sensitive data
- Special projects as required
- Other duties as required

**Qualifications**|**
- University degree
- 5 + years in an Executive administration support function
- Confident, mature and composed, with the ability to remain calm, professional and effective in high-pressure or fast-paced situations
- Honesty and integrity combined with a high level of initiative and dedication
- High standards of professionalism and confidentiality with sensitive and/or personal information
- A self-starter with excellent time management, prioritization and multitasking abilities
- Reliability and punctuality are key to success in this role
- Superior customer service and teamwork skills
- A high level of self-awareness and ability to exercise sound judgment
- Strong proficiency in Microsoft office products i.e. Outlook, Word, Excel and PowerPoint
- Basic finance and accounting knowledge along with strong business administration skills
- Superior organizational skills with a demonstrated ability to anticipate needs and work ahead where possible
- Excellent verbal and written communication skills
- Strict attention to detail and superior proofreading skills
- Successful Criminal Record and Education Checks