Executive Assistant

2 weeks ago

Calgary, Canada AltaGas Full time

Job Description

AltaGas - Executive Assistant

Join us as the Executive Assistant to the Chief Safety, Sustainability, and Stakeholder Officer and their dedicated team. In this pivotal position, you will manage expense reports, coordinate calendars, and provide essential administrative support. You will also be the key coordinator for both the Communications and Safety teams, ensuring smooth operations and effective collaboration. This role is perfect for a proactive, detail-oriented professional who thrives in a dynamic environment and is passionate about advancing sustainability and stakeholder engagement initiatives.

You Will:
- Manage expense reporting and ensure timely submission and reconciliation- Coordinate and manage calendars, scheduling meetings, and appointments- Provide general administrative support, including preparing documents, reports, and presentations- Plan and organize offsite meetings and events- Manage the posting of news stories and content on the employee intranet- Support governance across the site by ensuring content is accurate and up-to-date-
- Work with HR and Digital teams to ensure distribution lists are current and accurate- Support the coordination of company events, including Townhalls, lunch and learns, and information sessions- Assist in the planning and execution of events to ensure they run smoothly and efficiently- Support executive and Board of Director field tours

You Have:
- Proven experience as an executive assistant or in a similar administrative role- Strong organizational and time-management skills- Excellent written and verbal communication skills- Proficiency in Microsoft Office Suite and other relevant software- Ability to work independently and as part of a team- High level of discretion and confidentiality- Experience coordinating events and working in a fast-paced, ever-changing environment- Familiarity with intranet management and digital signage tools- Event planning and coordination experience

For Canadian hires: AltaGas hires personnel on the basis of job-related qualifications. All qualified applicants will receive consideration without regard to a person's ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity or expression, age, record of offences, marital status, family status or disability or any other characteristic protected by applicable law.
- For U.S. hires: WGL/SEMCO/AltaGas offers a total rewards package that includes competitive pay, incentive bonus plans, holiday pay, 401K matching and a wide array of benefits. These benefits including medical, dental and vision coverage are designed to help you and your family stay healthy. We also have paid time off (PTO) to balance the demands of your work and personal life. Available benefits vary depending upon the specifics of the role.

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