Executive Assistant

1 week ago

Calgary, Canada Lumi Lighting Full time

**Job Summary**

**Responsibilities**
- Manage and maintain schedules, including appointments and meetings for CEO ,executives or clients.
- Manages an executive’s calendar, including scheduling internal and external meetings
- Manages an executive’s calendar, including scheduling internal and external meetings
- Books travel and travel accommodations, including hotels and taxis
- Answers phone calls and takes detailed messages
- Fills out expense reports and other paperwork on behalf of the executive
- Purchases office supplies
- Makes sure confidential information stays private
- Books travel and travel accommodations, including hotels and taxis
- Answers phone calls and takes detailed messages
- Fills out expense reports and other paperwork on behalf of the executive
- Purchases office supplies
- Makes sure confidential information stays private
- Organize and maintain files, both physical and digital, for easy access and retrieval.
- Assist with data entry tasks, ensuring accuracy and attention to detail.
- Coordinate travel arrangements, including itineraries and accommodations.
- Provide front desk support as needed, greeting visitors and managing inquiries.
- Utilize Google Suite for document creation, spreadsheet management, and presentations.
- Offer excellent customer service by addressing client needs promptly and professionally.
- Perform clerical duties such as photocopying, scanning, and faxing documents.
- Working side by side with the CEO
- Arrange Travel Plans as required

**Skills**
- Strong organizational skills with the ability to prioritize tasks effectively.
- Proficient in administrative functions with experience in office environments.
- Excellent customer service skills with a friendly demeanor.
- Experience with phone systems for managing calls efficiently.
- Ability to perform data entry accurately with attention to detail.
- Experience in clerical tasks such as filing and document management.
- Strong communication skills, both verbal and written.
- Travel Logistics
- Scheduling
- Presentation Skills
- Self-Confidence
- Meeting Management
- Client Relationships
- Promoting Process Improvement
- Decision Making

This position is ideal for individuals looking to contribute positively to an organization while developing their administrative skills in a supportive environment.

Pay: $28.00-$35.00 per hour

Expected hours: 44 per week

**Benefits**:

- Company events
- Flexible schedule
- Mileage reimbursement
- On-site gym

**Experience**:

- Executive Assistant : 2 years (preferred)
- Personal Assistant : 2 years (preferred)

Licence/Certification:

- Driving Licence (preferred)

Willingness to travel:

- 50% (preferred)

Work Location: In person

  • Executive Assistant

    4 weeks ago

    Calgary, Canada Executive Flight Centre Group Ltd Full time

    EFC Group serves as a trusted provider of shared management services to a consortium of companies, empowering them to streamline operations, minimize expenses, and concentrate on their primary objectives. Our expertise lies in delivering comprehensive shared services across a spectrum of vital functions, encompassing executive leadership, finance, human...

  • Executive Assistant

    1 week ago

    Calgary, Canada De Havilland Full time

    De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing,...

  • Executive Assistant

    5 days ago

    Calgary, Canada Strategic Group Full time

    Executive Assistant Join Our Team at Strategic Group Ready to grow your career with one of Canada’s leading privately held real estate companies? At Strategic Group, we create spaces where people, businesses, and communities thrive. About Us At Strategic Group, our purpose is simple: Learning. Growing. Having Fun. We bring this ethos to life by...

  • Executive Assistant

    4 days ago

    Calgary, Canada Lammle's Western Wear Ltd Full time

    **Position: Executive Assistant** **Report To: C Suite Team** Role: We are seeking a highly organized and detail-oriented Executive Assistant to join our team in Calgary. The Executive Assistant is responsible for providing comprehensive administrative support to the C-Suite team by managing their calendar, scheduling meetings, handling correspondence,...

  • Executive Assistant

    2 weeks ago

    Calgary, Alberta, Canada Strategic Group Full time

    Executive Assistant Join Our Team at Strategic Group Ready to grow your career with one of Canada's leading privately held real estate companies? At Strategic Group, we create spaces where people, businesses, and communities thrive. About Us At Strategic Group, our purpose is simple: Learning. Growing. Having Fun. We bring this ethos to life by...

  • Executive Assistant

    1 week ago

    Calgary, Canada Strategic Group Full time

    Posted Monday, January 19, 2026 at 7:00 AM Executive Assistant Join Our Team at Strategic Group Ready to grow your career with one of Canada’s leading privately held real estate companies? At Strategic Group, we create spaces where people, businesses, and communities thrive. About Us At Strategic Group, our purpose is simple: Learning. Growing. Having...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada AgeCare Full time

    **The Opportunity** Are you a self-driven and passionate individual? AgeCare is looking for a dynamic person to join our team as an Executive Assistant. The Executive Assistant provides executive administrative support to the CEO, COO and Senior Vice Presidents of Operations for Alberta and British Columbia. The Executive Assistant performs, coordinates,...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Rally Drilling Services Full time

    **Executive Assistant** **Location**: Calgary, Alberta (remote with occasional in-office requirements) **Company**: Rally Drilling Services Inc. **Type**: Full-Time **About Us** Rally Drilling Services is a leading provider of diamond drilling and exploration support across Canada. As a privately owned, fast-moving company, we value initiative,...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Precision Drilling Corporation Full time

    **Job Title**:Executive Assistant** **Location: Calgary, Alberta** At Precision Drilling, our mission is to deliver safe, sustainable, and high-performance drilling solutions that reduce risks and optimize resources for our customers across global markets. Driven by our Core Values, we empower our people, invest in cutting-edge technology, and foster lasting...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada Justin Havre & Associates Full time

    This is your lucky day if you’ve been thinking about joining the high-octane world of Calgary real estate. We’re opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at Justin Havre & Associates, the #1 RE/MAX team in Canada since 2018. If you want to work with top-performers in real estate, here’s...