Office Administrator

2 weeks ago

Toronto, Canada Retailors Full time

Retailors, a subsidiary of Fox Group (9,000+ employees globally) - is a leading, fast growing retailor, specializing in the sports, athleisure segment and is a global partner of choice to operate Nike retail locations in Europe, Canada and Israel.

As part of our expansion plans, we are currently seeking an experienced Office Administrator to support the Fox Canada head office support functions and administrative tasks.

This position will be located at our Head Office in Toronto, and will have flexibility for both remote and in-office work based on our hybrid work model.

Here’s what you’ll do:

- Answer and direct office calls and ensure messages are delivered to the respective parties
- Welcome and direct visitors to appropriate staff person or meeting room
- Sort and coordinate incoming and outgoing mail and courier packages
- Assist, as needed, with meeting preparations (preparing documents, spreadsheets, and communications as directed by the GM)
- Compile, design, review and coordinate various materials for PowerPoint presentations
- Maintain accurate inventory of Head Office and Store supplies and replenish as needed
- Make travel arrangements, book flight and hotel reservations for Head Office
- Review invoices, obtain required approvals, monitor balances, track payments, follow up on outstanding balances
- Source suppliers; obtain quotes for services; review contracts with GM for approval
- Document and update office processes/procedures - business continuity plan
- Coordinate with Europe/Israel personal assistant/admins on international visits and agendas
- Support HR and payroll with admin/data entry tasks; (schedule interviews, enter new hires into ADP & time and attendance system; track vacation; group insurance benefits administration; run reports; Health and Safety training coordination)
- Provide new hire support by arranging for office keys/passes to the building and setting up work station with required equipment
- Research and obtain employee corporate rates/discounts
- Collaborate with Operations for maintenance needs and service issues as needed
- Assist with employee raffles; training/meeting dates; and event planning
- Other projects as assigned

Here’s what we’re looking for:

- 3+ years experience in similar role - preference in Strong time management, ability to multi-task, and acute attention to detail.
- Exceptional communication skills in person and written
- Proven track record of coordination, execution, and management of operations/administrative processes (minimum one year)
- Proven track record of taking on the responsibility of running an office
- Self-motivated and results driven
- Skilled at building relationships and working effectively with all levels of the organization
- Ability and agility to work in a global, multicultural, fast
- paced ‘start -up’ environment
- Responsible, proactive and displays high energy and enthusiasm
- Highly skilled at prioritizing and determining ‘scalable’ solutions to provide excellent service/support to internal and external business partners

What you’ll get:
Amazing discount on Nike gear

Opportunity to learn and grow your career with an outstanding luxury athletic brand

Positive and supportive team environment

Competitive Pay and Benefits

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