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Clerk B
3 weeks ago
As the Clerk B - Safety/WCB Administrative Support Clerk, you will provide administrative support for the Safety Officer and Safety Technicians. You will also provide backup support for the WCB Clerk.
**As the**_Clerk B - Safety / WCB Administrative Support,_**_ _**you will**:
- Provide administrative support for the Safety Officer and Safety Technicians in the Human Resources Division.
- Provide administrative support for Payroll and Timekeeping related to Workers Compensation, as required.
- Enter injury report data into the Health and Safety Module on the People soft system.
- Review and enter Workers Compensation claim forms.
- Process weekly time sheets for Payroll for Workers Compensation claims.
- Finalize financial claim information.
- Backup to WCB Clerk.
- Prepare correspondence, reports, spreadsheets and other documents of both a routine and highly confidential nature, within assigned timelines.
- Coordinate and arrange meetings and prepare meeting material.
- Record and maintain the tracking systems for safety talks, safety committee meetings and the respiratory protection program.
- Take minutes during meetings, and prepares and distribute the minutes of the meetings in a timely manner.
- Perform research and statistical work, as required.
- Prepare, enter and format data using Microsoft Excel and PowerPoint.
- Maintain first aid kits at 1199 Pacific Avenue stations.
- Maintain and organize the Safety Branch paper/electronic filing system.
- Maintain the HR office equipment by ensuring supplies are available and arranging for maintenance and repairs. (e.g. photocopier, fax machine, etc.)
- Perform other miscellaneous clerical duties, consistent with the classification, as assigned/required (e.g. orders books, materials and supplies, photocopies documents in preparation for distribution and filing, acting in other positions).
- Maintain and update the Water and Waste Department Safety Intranet site.
- Ensure electronic and paper communications for the Safety Branch are distributed to the Safety Officer and Technicians.
**Your education and qualifications include**:
- High school graduation / GED, or the equivalent combination of training and experience.
- Post-Secondary courses in Business or Office procedures would be preferred.
- Demonstrated ability to type accurately at 40 wpm (net).
- Demonstrated ability to operate a personal computer in a Windows environment.
- Demonstrated proficiency in the use of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) at the advanced level.
- Knowledge of the PeopleSoft system would be preferred.
- Demonstrated strong organization skills with the ability to work independently with mínimal supervision.
- Demonstrated ability to maintain confidentiality, deal with matters discreetly and within the Respectful Workplace Administrative Standard.
- Demonstrated ability to set priorities, work efficiently and ensure all deadlines are scheduled and met.
- Demonstrated ability to communicate effectively, both verbally and in writing.
- Demonstrated ability to maintain accurate records and files.
- Demonstrated ability to establish and maintain effective working relationships with colleagues, supervisors, management, other civic department personnel and external sources.
- Previous timekeeping experience would be preferred.
- General knowledge of the Water and Waste Department’s functions.
- Working knowledge of various office equipment (photocopier, fax machine, etc.).
- Demonstrated ability to learn various other computer software programs, including PeopleSoft, within a reasonable period of time, as required for the position.
- Ability to perform miscellaneous clerical tasks consistent with the classification, as may be required.
**Conditions of employment**:
