Administrative Technician

**INTERNAL / EXTERNAL POSTING**:

- Priority shall be given to qualified Cree Beneficiaries_

**NATURE OF WORK**

Under the responsibility of the Director of Sabtuan Adult Education Services (SAES) and the direct supervision of the Coordinator of Adult Education - Administrative Services, the principal and customary work of the employee consists of performing various technical tasks related to the financial program of SAES and in compliance with MEES funding rules, governmental authorities, and SAES policies, as well as, performing tasks of any administrative nature for the purpose of assuring satisfactory administrative, financial, and pedagogical services.

More specifically, the Administrative Technician will support the student allowances process for the SAES. In doing so, the Administrative Technician will collaborate with different stakeholders such as applicants to SAES, current students, other team members at SAES and other internal and external collaborators.

The Administrative Technician may also support the general operations of SAES as well as other specific programs and services, when needed

**CHARACTERISTIC FUNCTIONS**

Respond to requests for information from applicants, students and other staff members relating to financial assistance, services, policies, and regulations of departmental activities.

Ensures that all financial data and supporting documents concerning students’ financial files are current, accurate, and complete.

Verify and prepare Payment Files for student allowances, expense claims, and adjustments; and record in the data system.

Extract applicants’ files from the SAES Application Portal for the Education Consultants.

Prepare documents for the Selection Committee.

Collaborates with other Technicians on student file processes.

Prepare bi-monthly Payment File and forward to the appropriate personnel in the Finance department of the Cree School Board, in accordance to the payment schedule.

Verify and prepare the MEES report/invoice and all supporting documentation and forward to SAES management on a yearly basis.

Develop templates for various reports and forward to the appropriate resources.

Prepare all required documents for the purpose of internal and external audits; and assist auditors as required.

Participate in the development, monitoring, and updating of the SAES online Application.

Contribute to the development, improvement, and implementation of work methods and procedures related to the financial assistance program within the department.

Work with others on the analysis of the students’ needs, participate in developing work standards in order to improve services level and contribute on their implementation.

May be required to train less experiences technicians as well as coordinate the work of support staff.

Applies or adapts management techniques to the delivery of specific administrative activities and current operations.

Prepares reports intended for the organizations concerned and ensures the distribution.

Uses a computer and the necessary software to perform his or her duties. He conducts research on the Internet and may be required to assist a staff member with software specific to his work.

If need be, performs any other related tasks.

**REQUIRED QUALIFICATIONS**

Must hold a college diploma (2 years) in an appropriate specialty or equivalent attestation.

Bilingual in Cree and English is required.

Knowledge of the French language is an asset.

High level of proficiency in Microsoft and data management systems.

High level of autonomy and strong communication skills.

Detail oriented.

Willingness to participate in ongoing training to develop knowledge and skills.

Willingness to travel.

**WORKING CONDITIONS**

Regular full-time position.

35 hours/week.