Finance and Administrative Coordinator

**Finance and Administrative Coordinator (12 Month Contract)**

HIEC is an innovative not-for-profit social enterprise that focuses on partnership, mentorship and workforce development in Ontario. With over 30 years of experience as an active community-focused organization, HIEC’s goal is to enhance career education and inspire youth to make informed career decisions. We offer a team environment that encourages innovative ideas and an entrepreneurial spirit.

**The Package**

Our Compensation package includes a competitive base salary and benefits that include LTD, Life Insurance, AD&D Coverage, Extended Healthcare and Vision Coverage. We also offer paid time off over the holidays that is not included in your vacation allotment

**The Position**

HIEC is seeking an experienced Finance and Administration Coordinator with excellent team, and relationship building skills. This position will work with a collaborative, passionate and energetic team to support the organization’s financial processes and meet the organization’s mandate.

This role will support HIEC’s Manager of Finance and Administration and contribute to the organization's Finance, Accounting and Bookkeeping systems, and the effective delivery of HIEC programs and services. In particular, this position will support the organization’s financial strategy, compliance and infrastructure including financial administration and budgeting, grant and project set up, funding tracking and reporting, to ensure accounting processes are completed in a timely manner.

**Responsibilities will include but not be limited to**:

- Support of full cycle accounting including receivables, payables, expenses, payroll, and benefit program administration
- Support organizational procedures related to day-to-day banking, vendor accounts, project spending including forecasting and reporting
- Monthly and annual operating budgets, month-end reporting packages, year-end closing and audit preparation, bank reconciliation for distribution to the management team
- Contribute to the development and analysis of project and organizational budgets
- Support budget objectives by scheduling expenditures, analyzing variances and data, communicating financial metrics to management/project staff and respond to auditor inquiries
- Assist in financial forecasting and scenario planning by creating and assessing financial statements and budget documents
- Input accounting entries into SAGE 50 Cloud and maintain accounting records in an accurate and timely fashion
- Update deferred revenue chart, monthly revenue transfer from deferred revenue to projects, accrued interest earn on investment
- Maintain and assist with AP and Accrued liabilities sheet and coordinate with project coordinators to obtain accurate projection of project expenditure
- Assist in the execution of project initiatives including the creation of financial processes required for scaling as well as the administration of wage subsidies, financial incentives and other wrap around employment supports
- Assist in the preparation of the annual financial statements in accordance with Canadian
- GAAP and federal, provincial and other required supplementary schedules and information.
- Ongoing knowledge of federal and provincial legislation, CRA practices and industry updates affecting charities will be required
- Support operational and administrative needs as required

**Qualifications to succeed**:

- Bachelor’s Degree or Diploma in Business, Accounting, Finance or related discipline required
- Accounting Designation or working towards your professional designation CPA (CGA, CMA or CA) is preferred
- 5+ years in an accounting focused role
- Experience with a non-for-profit business is considered a strong asset
- Comprehensive knowledge and understanding of full cycle accounting
- Experience with reporting, cost allocation, project tracing, forecasting, etc.
- Tech savvy, with proficiency in a wide range of cloud solutions/ business information systems: SAGE 50/QuickBooks, Moneris, CIVICRM, Google Apps, Advanced Excel, MS Office Suite and an interest in system integration and automation
- Demonstrated resilience, self-awareness, openness, integrity, curiosity and innovative thinking
- Comfortable with ambiguity, but focused on building and maintaining strong processes while always looking for ways to improve
- Ability to work effectively under pressure, to be part of a team, to be responsive and to meet deadlines
- Self-directed, self-organizer and problem-solver prepared to meet tight deadlines for multiple projects
- Strong interpersonal and relationship building skills
- Strong analytical, organizational and problem-solving skills
- Excellent written and oral communication skills

**Working Conditions**

Work is usually performed with-in a standard office environment, based out of the HIEC’s Burlington office from the hours of 8:30am - 4:30pm, Monday to Friday. There will be some requirement to work additional ho