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Lead Site Administrator

2 weeks ago

Fort Saskatchewan, Canada Brand Energy Solutions Full time

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team

We are looking for a **Lead Site Administrator - Brand Energy Solutions at our Shell Scotford Site - Fort Sask, AB.**

**Summary**: Reporting to the Site Manager, the Lead Site Administrator is responsible for coordinating the activities relating to payroll entry, tag management, record keeping, and billing.

**Key Responsibilities**:

- Lead the Site Admin team to prioritize daily tasks and meet deadlines related to payroll, tag management and billing.
- Compile and input large volumes of data, complete multiple checks and balances to confirm accuracy.
- Payroll duties including verifying daily timesheets, time entry, balancing and reconciliation, processing new hires, and termination forms.
- Balance hours with customer on a daily basis.
- Update scaffold logs, productivity logs and track equipment movements.
- Create and update scaffold and insulation tags in databases.
- Verify Purchase Orders and Work Orders.
- Billing for multiple customers based on contract frequency and requirements.
- Monitor billing status, track when invoices are uploaded, approved, and paid.
- Create, maintain, enhance, and troubleshoot various excel workbooks.
- Respond to customer requests and inquiries.
- Provide reports to supervisors/customers as required.
- Provide support for all site supervisors.
- Create and maintain accurate onsite electronic and paper files.
- Provide all other general administrative and clerical support including filing, scanning, and copying.

**Qualifications**:

- Post-secondary education and/or 2 years of related experience.
- Experience in an industrial setting is considered an asset.
- Previous experience with billing systems
- Previous experience with Trac and CDMS is an asset
- Health & Safety training is considered an asset.
- Advanced working knowledge of Microsoft Office including Excel and Word.
- Excellent written and verbal communication skills.
- High level of speed and accuracy with data entry.
- Demonstrated Strong time management and organization skills to meet various competing deadlines.
- Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form).
- Demonstrated initiative and willing to go the extra mile.
- Ability to work within a team and build a positive team environment.
- Ability to adapt to a fast paced, ever-changing work environment with competing demands.
- Ability to display sound and accurate judgement, with the ability to resolve problems in a timely manner.
- Previous Team Lead experience with the ability to coach and mentor others is an asset

**About Us**:
A leading provider of access, specialized services to the global industrial, commercial and infrastructure markets, BrandSafway delivers access and scaffolding systems, forming and shoring, industrial services and related solutions to more than 30,000 customers worldwide. With over 40,000 employees and operations in more than 27 countries, we deliver more value by helping customers improve productivity and safety on every jobsite.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.

Please be advised that BrandSafway will never require or ask for any fee from you in exchange for being considered, hired, promoted, transferred or having ongoing employment with us. It is a violation of our Code of Conduct if any employee requests any money or fee from you in exchange for any special treatment or consideration.

If anyone, regardless of whether an existing employee, or anyone else, requests payment of any fee in exchange for being hired into our company, you may confidentially contact our EthicsPoint at the link below and provide the name of the individual and any other documentation or proof of such act. EthicsPoint - Brand Energy & Infrastructure Services.

Pay: $25.00-$33.00 per hour

Additional pay:

- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- Overtime
- Weekends as needed

Ability to commute/relocate:

- Fort Saskatchewan, AB T8L 4A4: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Time Entry: 3 years (preferred)
- Administrative experience: 2 years (preferred)
- Billing: 2 years (preferred)

**Language**:

- English (preferred)

**Location**:

- Fort Saskatchewan, AB T8L 4A4 (preferred)

Work Location: In person

Expected start date: 2025-01-20