Site Administrator

2 weeks ago

Fort Saskatchewan, Canada AlumaSafway Full time

We are currently recruiting for a **Site Administrator** for our **DOW, Fort Saskatchewan** site. Reporting to the Site Manager, the Site Administrator is responsible for coordinating all activities relating to payroll entry, tag management, record keeping, and billing.

**Key Responsibilities**:

- Collaborate with the team to prioritize daily tasks and meet deadlines related to payroll, tag management and billing;
- Compile and input large volumes of data, complete multiple checksand balances to confirm accuracy;
- Payroll duties including verifying daily timesheets, time entry, balancing and reconciliation, processing new hires, and termination forms;
- Balance hours with customer on a daily basis;
- Update scaffold logs, productivity logs and track equipment movements;
- Create and update scaffold and insulation tags in databases;
- Verify Purchase Orders and Work Orders;
- Billing for multiple customers based on contract frequency and requirements;
- Monitor billing status, track when invoices are uploaded, approved,and paid;
- Create, maintain, enhance, and troubleshoot various excel workbooks;
- Respond to customer requests and inquiries;
- Provide reports to supervisors/customers as required;
- Provide support for all site supervisors;
- Create and maintain accurate onsite electronic and paper files;
- Provide all other general administrative and clerical support including filing, scanning, and copying

**Qualifications**:

- Post-secondary education and/or 2 years of related experience;
- Experience in an industrial setting is considered an asset;
- Health & Safety training is considered an asset;
- Advanced working knowledge of Microsoft Office including Excel and Word;
- Excellent written and verbal communication skills;
- High level of speed and accuracy with data entry;
- Strong time management and organization skills to meet various competing deadlines;
- Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form);
- Ability to self-motivate;
- Ability to work within a team and build a positive team environment;
- Ability to adapt to a fast paced, ever-changing work environment with competing demands;
- Ability to display sound and accurate judgement, with the ability to resolve problems in a timely manner

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match

Schedule:

- 10 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Bethune, SK: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 2 years (preferred)

Work Location: One location

  • Site Administrator

    5 days ago

    Fort Saskatchewan, Canada Strike Group Full time

    *** The Site Administrator presents a positive and professional image of Strike to all clients, suppliers, associates, callers and office visitors. Administrators maintain an appropriate level of confidentiality in all interactions. **POSITION/PROJECT DETAILS** - Local to Fort Saskatchewan **CORE ACCOUNTABILITIES** - **General...

  • Lead Site Administrator

    2 weeks ago

    Fort Saskatchewan, Canada Brand Energy Solutions Full time

    At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team! We are looking for a **Lead Site Administrator - Brand Energy Solutions at our Shell Scotford Site - Fort Sask, AB.** **Summary**: Reporting to the Site Manager, the Lead Site Administrator...

  • Site Quality Administrator

    1 week ago

    Fort Saskatchewan, Canada Waiward Industrial LP Full time

    **Location**: Shell Scotford - Fort Saskatchewan, AB **Position**: Project-based / Full-Time **Work Schedule**: Pre-Turnaround - 4 on and 3 off, working 10 hours per day / Turnaround - 6 on and 1 off, working 12 hours per day **Reporting to**: Manager, Quality **Shift**: Day Shift - 2 / Night Shift - 2 **Positions Available**:4 - **Position Closing...

  • On-site Project Administrator

    2 weeks ago

    Fort Saskatchewan, Canada OCL Group Inc. Full time

    **Who We Are** OCL Group Inc. (OCL), is a Canadian company that is privately-held and employee-owned. We are a fully integrated general contractor with construction and design-build solutions across Western Canada. With the experience you can trust and the quality you can depend on, we have proudly served the industrial, heavy civil, oil and gas, and mining...

  • Site Hse Manager

    1 week ago

    Fort Saskatchewan, Canada CAM Industrial Solutions LLC Full time

    Position Summary **Primary Responsibilities**: The HSE Manager will maintain a balance between time in the office and time in the field (approx. 75% / 25%). - Knowing and understanding the requirements of, and liabilities under, the Alberta Occupational Health and Safety Act - Knowing, understanding, communicating, and ensuring compliance with Legislated...

  • Site Safety Leader

    5 days ago

    Fort Saskatchewan, Canada Railserve, Canada Full time

    Railserve, Canada Come join a team where People make the difference! As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent. Establishes and promotes the maintenance of a safe,...

  • Site Leader

    5 days ago

    Fort Saskatchewan, Canada Railserve, Canada Full time

    Railserve, Canada Come join a team where People make the difference! As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent. Performs and coordinates activities of workers...

  • Administrative Professional

    5 days ago

    Fort Saskatchewan, Canada Allied Universal® Full time

    Administrative Professional **Overview**: We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as Security Professionals and today hold...

  • Administrative Security Professional

    1 week ago

    Fort Saskatchewan, Canada Allied Universal Full time

    Administrative Security Professional **Overview**: We are North America's leading security and facility services provider with approximately 300,000 service personnel. At Allied Universal(R), we pride ourselves on fostering a promote from within culture. There are countless examples of individuals who began their career as Security Professionals and today...

  • Administrative Assistant

    3 days ago

    Fort Saskatchewan, Canada Plains Full time

    **Job Type**: Regular Plains Midstream Canada (PMC) is an industry-leading transportation and midstream provider specializing in transportation, storage, processing and marketing solutions for crude oil and natural gas liquids (NGLs). PMC also operates strategically-located facilities for crude oil and NGL storage, separates NGL from natural gas and...