Receptionist/administrative Assistant

**Overview**
West Bay Shipyards is seeking a highly organized and detail-oriented Administrative Assistant to support daily operations, managerial needs and office functions. This role is essential in ensuring smooth office management, coordinating key business processes, and providing support to leadership and various departments.

**Duties**
- Provide administrative assistance to management as needed including entering daily labour, materials and charges into our Management Software.
- Oversee daily office operations, supplies procurement and vendor management.
- Maintain and organize company data and paperwork
- Assist in accounting processing for accounts receivable and payable as well as customer account and invoice preparation
- Co-Chair the Joint Occupational Health and Safety Committee and manage documentation and communications for the committee including toolbox talks, safety meetings, incident reports and compliance initiative

**Skills**
- Proficiency in front desk and administrative operations
- Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, Teams etc.)
- Highly organized with strong attention to detail and ability to manage multiple tasks.
- Strong problem-solving abilities and proactive approach to challenges
- Excellent communication skills both verbal and written, with strong customer service and a professional demeanor
- Comfortable working both independently and collaboratively across teams
- Experience in Joint Occupational Health and Safety is preferred but not required
- Experience in a Manufacturing or Marine industry is a plus

**About Us**

West Bay Shipyards has been a family-owned-and-operated business since 1967. Quality, commitment and service are West Bay Shipyards' core values. Our shipyard is focused around refitting yachts from 50 to 110 feet. Our reputation is built on quality without compromise. We work closely with our clients, and we use only the highest quality materials. We equip our yachts with up-to-the minute technology in navigation, communication, appliances, lighting, mechanical, and electrical marine systems.

At West Bay, family is more than our lineage; it’s a promise and a responsibility. We think of our employees as an extension of our family. We strive to treat them with respect and compassion in their work and personal life. While personal fulfillment is, and we believe should be, a key motivator in career decisions we also want each member to be properly compensated for their contributions.

Join us in creating a welcoming environment where our clients feel valued and supported while contributing to the smooth operation of our office

**Job Types**: Full-time, Permanent

Pay: $22.00-$24.00 per hour

Expected hours: 40 per week

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application question(s):

- Can you describe a time when you had to juggle multiple tasks? How did you prioritize your workload and what was the outcome?
- What experience do you have with Microsoft Suite (Word, Excel, Teams, etc.)? Can you provide an example of how you've used these tools to improve efficiency in a previous role?
- Can you share an example of how you've handled a difficult or unexpected situation while communicating with different departments/stakeholders?

**Experience**:

- Administrative: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person