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Accounting Administrator

2 weeks ago

Winnipeg, Canada Sexton Family of Companies Full time

Working in a culture of respect, responsiveness and a continuous drive to improve.
Are you looking for a company with a great culture, where you can make a difference and have a long career? If so, Sexton Family of Companies is looking for you.
We value our team members and strive to create a supportive and engaging environment. We offer a variety of incentives including professional development opportunities, a strong safety culture and a comprehensive compensation package. This package includes a competitive salary structure, group health, dental, and vision benefits, disability and life insurance, a company matching DPSP/RSP program, and profit sharing.
Sexton Family of Companies is proud to operate as a drug-free workplace.
Position Summary
All employees of the Sexton Family of Companies team will demonstrate respect and ethical conduct, will work safely, provide excellent customer service, and will work with the team to support superior performance in the achievement of both individual and company goals.
Reporting to the Regional General Accountant, the Accounting Administrator is required to ensure all financial transactions are processed accurately and on time. The Accounting Administrator will be required to perform a variety of accounting duties on behalf of the Company and is required to protect the Company’s value by keeping information confidential.
Key Responsibilities
- Assisting the Regional General Accountant in performing month-end and year-end close procedures.
- Daily processing of vendor invoices and credits, verifying invoices to purchase orders and ensuring proper approvals and coding are applied.
- Preparing and processing regular payments to vendors by cheque and EFT.
- Conducting regular inquiries with customers on delinquent receivables and communicating payment expectations at the direction of the Regional General / Branch Accountant.
- Daily verification of cash, cheque, and card totals.
- Daily processing and distribution of customer invoices and credits electronically and by mail.
- Assisting the Regional Accountant with maintaining and updating product costs in ERP system.
- Posting incoming payments to customer accounts with accuracy and investigating any discrepancies.
- Generating monthly customer statements and reconciling customer accounts.
- Providing accurate and effective document preparation and records management in accordance with records retention policies and procedures.
- Responding to, investigating, and resolving account inquiries from customers and vendors.
- Ensuring vendor statements are reconciled monthly, as received.
- Producing daily, monthly, and ad-hoc reports for internal and external use.

As a member of the accounting team, employees may be requested to contribute to duties outside of the role’s main scope of responsibilities as per required qualifications, licensing, and safety certifications. This will include providing backup for other functions within the Accounting Team, based on experience and skill level.
Skills & Qualifications
- GED (Grade 12), post-Secondary education considered an asset
- 1-3 years of work experience as Accounting Clerk, Accounting Administrator or Assistant, or other relevant business administration experience
- Experience with accounting software and excel training is an asset
- Bilingual in English and French an asset

Competencies
- Excellent verbal and written communication skills.
- Solid understanding of basic accounting principles.
- Proven ability to calculate, post and manage accounting figures and financial records
- Demonstrated attention to detail by providing accurate and timely information using Excel and other platforms or databases
- Highly motivated in a fast-paced environment
- Ability to work both collaboratively within a team and unsupervised

Pre-employment Conditions
- Consent to and pass a pre-employment drug test (Policy C-14 Substance and Alcohol Abuse Prevention).
- Consent to and pass a satisfactory (soft) Credit Record Check.
- Execution of a Non-Disclosure, Non-Use, and Non-Solicit Agreement.

Sexton Family of Companies is an equal opportunity employer who values cultural diversity, and we are committed to providing career opportunities and work-life balance options for our dedicated workforce.