Administrative Assistant 4

2 days ago

Winnipeg, Canada Health Sciences Centre Full time

**Requisition ID**: 369734

**Position Number**: 20067866

**Posting End Date**: November 14, 2024

**City**: Winnipeg

**Employer**: Shared Health

**Site**:Health Sciences Centre

**Department / Unit**: Site Medical Lead - HSC

**Job Stream**: Non-Clinical

**Union**: Non Union

**Anticipated Start Date**: 11/18/2024

**FTE**: 0.80

**Anticipated Shift**: Days;Evenings;Weekends

**Work Arrangement**: In Person

**Daily Hours Worked**: 7.50

**Annual Base Hours**: 1950

Shared Health leads the planning and coordinates the integration of patient
- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

**Position Overview**:
Reporting to the HSC Executive Director the incumbent is responsible for the effective and efficient management of the office, providing administrative and secretarial support to the Executive team, Directors, Managers as designated.

Duties include but are not limited to: managing the Outlook calendars, coordinating meetings, preparing materials for meetings, attending and recording minutes, composing confidential correspondence and typing a variety of letters, memoranda and reports. Assists the Financial Analyst with various Health Sciences Centre departmental forms. Provides training and manages the departmental timekeeping functions, performs miscellaneous administrative and secretarial duties.

**Experience**:

- Three to five years previous experience in a senior secretarial position requiring considerable communication with senior level management staff.
- Previous supervisory experience preferred.

**Education (Degree/Diploma/Certificate)**:

- Complete high school education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Additional training in supervision, administration or management preferred.
- A combination of education and experience may be considered.

**Certification/Licensure/Registration**:
Not applicable

**Qualifications and Skills**:

- Familiarity with the Health Sciences Centre campus and Winnipeg Regional Health Authority internal structure, corporate policies and procedures, and physical layout preferred.
- Must be able to function with limited guidance and supervision.
- Must have excellent communication and interpersonal skills.
- Must have decision making ability, good judgment, initiative, diplomacy and the ability to coordinate work flow and develop efficiencies.
- Typing 50-60 wpm required.
- Medical terminology preferred.
- Demonstrated proficiency in the use of Microsoft Office including Excel, Word, Outlook, Access and PowerPoint required.
- Knowledge of Environment for Scheduling Personnel (ESP) or other service-based staff scheduling systems preferred.
- Knowledge of SAP (Systems, Applications & Products) Program preferred.

**Physical Requirements**:

- Continuous use of personal computer. Fast paced, high stress environment with a heavy workload.Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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