Administrative Assistant

6 days ago

Winnipeg, Canada Strauss event & association management Full time

As Administrative Assistant with Strauss event & association management, you support the President with the following: member services, communications and coordination, database management, dues and invoice processing, conference and event support, web and publication production, and administrative responsibilities. In your role, you will also support the accounting department with the accounts payable process and credit card reconciliation.

Strauss is Canada’s most connected event and association management company with over 25 years of experience in managing healthcare and business associations and delivering signature events. We offer expertise and industry knowledge to produce exceptional events, and we elevate the performance of our association clients. Strauss is Canada’s first accredited association management company and a proud member of the AMC Institute.

**Role Accountabilities**:

- Manage all support of the board of directors as outlined in the scope of work;
- Prepare board pre-meeting packets, including minutes, financials, and board meeting minutes; attend meetings and take minutes;
- Supports officers as needed/requested;
- Write cheques and reconcile credit cards; match invoices to credit card statements;
- Enter accounts payable into QuickBooks;
- Reconcile accounts; process payments for expense reports;
- Prepare and invoice members for membership dues;
- Process all payments received and complete weekly deposits;
- Maintain membership records online;
- Ensure client records are filed in compliance with Strauss’ records retention policy;
- Answer telephone, refer inquiries, process and sort incoming mail, welcome visitors;
- Provide administrative support to Event Managers during online and in-person events; and
- Prepare address labels and packages for shipping.

**Desired Skills & Experience**:

- Bachelor’s degree or 4 years and/or a combination of education and related experience;
- Proficient in Microsoft Office Suite, with a focus on Excel and Outlook;
- Previous experience with Customer Relationship Management (CRM) software;
- Ability to communicate in French, both verbal and written, is preferred;
- Excellent customer service skills, coupled with friendly and effective communication;
- Proven effective organizational and prioritization skills;
- Ability to work both independently and as part of a team;
- Must be available to travel 10 to 20 days per year as required; and
- Previous experience working with volunteers is a benefit.

**Reports To**:President

**Location**:Suite503-386 Broadway,Winnipeg, Manitoba

**Status**: Full-Time

**We thank all applicants for their interest, however, only those selected for an interview will be contacted.**

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Winnipeg, MB R3C 3R6: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Are you located in the greater Winnipeg area?

**Experience**:

- Administrative: 3 years (preferred)

**Language**:

- English (required)

Work Location: In person

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