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Administrative Assistant

3 weeks ago

Winnipeg, Canada Riverbend Construction Full time

**Part-Time Administrative Assistant - Construction Project**

Company: Riverbend Construction

Location: 95 Falcon Ridge Drive, Winnipeg Manitoba

Position: Hybrid: Remote & On-Site

Compensation: $20 per hour

Hours: 16 - 21 hours per week (Flexible start and end times)

Term: 4-month trial period, with a review for potential extension on July 1, 2025

**About the Role**:
Riverbend Construction is seeking a detail-oriented and proactive Part-Time Administrative Assistant to support our operations team on the _Residences at Linden Point. _This is a large commercial construction project with 138 suites, commercial kitchen and dining, and full parkade. This role is ideal for someone looking to gain hands-on experience in administration work, build their resume with billing and safety work, and expand their management skillset.

**Key Responsibilities**:

- Manage the invoices inputting the data into Quickbooks
- Organize and code receipts for cost allocation; reconcile credit card statements.
- Assist with onboarding new trade partners by collecting and organizing documentation.
- Set up new trades in Procore, including submittals and distribution groups.
- Scan and organize site paperwork (packing slips, fuel deliveries, etc.).
- Collect and manage on boarding documents for payroll and safety.
- Design and install job site signage.
- Update and formalize internal documents (checklists, procedures, contact lists).
- Procure basic construction and office supplies as needed.
- Maintain organization in the office and storage areas.
- Perform other administrative duties as assigned.

**What We’re Looking For**:

- Ability to adapt to changing priorities and take on new challenges.
- Strong problem-solving skills and ability to work independently.
- Mindset focused on continuous improvement and self-directed learning.
- Excellent interpersonal skills to interact with team members, trades, and external contacts.
- Resourcefulness in learning software, construction terminology, and administrative procedures—including leveraging AI for efficiency.

**Work Expectations**:
While some responsibilities can be completed remotely, on-site work will be required at our job site trailer at 95 Falcon Ridge Drive. A balance of remote and on-site tasks will be necessary to fulfill the role effectively but flexibility and job satisfaction is our goal

**Overview**

**Why Join Us?**
- Gain hands-on experience supporting a $65 million construction project.
- Work with an experienced team in a fast-paced environment.
- Develop valuable skills in construction administration, including Procore, Canva, Excel and Microsoft Project.
- Flexible schedule to accommodate post secondary schooling or other commitments.

**Responsibilities**
- Manage phone systems, directing calls and taking messages as necessary.
- Provide front desk support, greeting visitors and clients with professionalism.
- Maintain accurate filing systems for both physical and electronic documents.
- Assist with bookkeeping tasks using QuickBooks to ensure financial records are up-to-date.
- Perform proofreading of documents to ensure accuracy and professionalism in all communications.
- Support the dental receptionist by scheduling appointments and managing patient records in a medical office environment.
- Organize meetings, prepare agendas, and take minutes as required.
- Collaborate with team members to streamline administrative processes and enhance productivity.

**Experience**
- Previous experience in an administrative role is preferred, particularly in a medical office or dental setting.
- Proficiency in using phone systems and computer software for administrative tasks.
- Strong organizational skills with the ability to manage multiple tasks efficiently.
- Excellent proofreading abilities to ensure high-quality documentation.
- Familiarity with QuickBooks or similar accounting software is a plus.
- A proactive attitude towards problem-solving and improving office workflows is essential.

**Interested?**

We look forward to hearing from you

**Job Types**: Part-time, Permanent

Pay: From $20.00 per hour

Expected hours: 16 - 21 per week

**Benefits**:

- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Language**:

- English (preferred)

Work Location: Hybrid remote in Winnipeg, MB R3Y 1V5

Expected start date: 2025-03-10