Marketing Coordinator

**Job description**

The Attia & Associates Real Estate Team, is an established and well respected Real Estate Team helping people in the Halton and Peel regions. We have a permanent opportunity for a Real Estate Marketing/Administrative Assistant to join our team.

The primary duties of the Marketing Coordinator include support for the Brokerage’s clients, management, and peers.

Responsibilities in this job may perform all or portions of the following duties and responsibilities.

**Marketing Director**
- Manage client database management program and system
- Create and regularly prepare all buyer and seller consultation packages
- Coordinate the preparation of all listing and open house flyers, graphics, signage, and all other marketing materials
- Manage and update agent website(s), blog (s), and online listings
- Regularly assist the agent to manage and enhance the agent’s social media presence
- Tack and coordinate all inbound leads from websites, social media, and other online sources
- Coordinate all client and vendor appreciation events
- Regularly obtain client transaction testimonials for websites, social media, and other marketing materials
**Administrative**:

- Oversee all aspects of the administration of the agent’s business
- Create & manage all systems for sellers, buyers, client database management, lead generation tracking, lead follow-up & all office administration
- Maintain all agent financial systems, profit & loss statements, bill payments, budgets, bank accounts, and business credit cards
- Coordinate the purchasing of any office equipment, marketing materials, and other business-related supplies and materials
- Create and update a business operation manual and all job descriptions/employment contracts for any future hires
- Manage the recruiting, hiring, training, and ongoing leadership of all future administrative hires
- Hold agent(s) accountable for conducting all agreed upon lease generation leads
- Ensure that all agent activities are limited to listing a property, showing property, negotiating contracts & lead generation
**Listing Manager - Listing to Contract**
- Oversee all aspects of sellers’ transactions from initial contact to executed purchase agreement
- Prepare all listing materials: pre-listing presentations, Listing Agreement, sellers’ disclosures comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings, etc.
- Consult and coordinate with sellers all property photos, staging, repairs, cleaning, signage, lockbox, access requirements & marketing activities
- Obtain all necessary signatures on listing agreement, disclosures, and other necessary documentation
- Coordinate showings and obtain feedback
- Provide proactive weekly feedback to sellers regarding all showings and marketing activities
- Coordinate all public open houses and broker open houses
- Input all listing information into MLS and marketing websites and update as needed
- Submit all necessary documentation to the office broker for file compliance
- Input all necessary information into client database and transaction management systems
**Transaction Coordinator - Contract to Closing**
- Oversee all aspects of the buyer & seller transactions from executed purchase agreement to closing
- Regularly update & maintain communications with clients, agents, title officers, lenders, etc.
- Submit all necessary documentation to the office broker for file compliance
- Coordinate moving/possession schedules
- Schedule, coordinate & the closing process
- Input all client information into the client database system
- Schedule 30 days, 90 days & 120-day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals

**Qualifications**:

- Salary will be commensurate with experience
- Strong command of the English language (both written and verbal)
- Excellent organization & time management skills
- Professional appearance and demeanor
- Exceptional communication and computer skills
- Ability to quickly learn industry-specific programs
- Excellent typing skills with a mínimal error ratio
- Able to maintain confidential information
- Able to work independently & as part of a team
- Ability to multi-task & meet deadlines
- Natural attention to detail and accuracy
- Ability to handle multiple priorities and tight deadlines
- Ability to handle a busy and fast-paced office environment
- Ability to solve routine problems independently and analyze issues for possible resolutions
We thank all applicants for their interest in this opportunity, however, only those selected for an interview will be contacted.

**Salary**: $45,000.00-$50,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- On-site parking
- Work from home
Schedule:

- Day shift
- Monday to Friday
- Weekend availability