Marketing & Administrative Assistant - Real Estate Team

1 week ago

Grimsby, Canada Your Home Sold Guaranteed Realty Elite - The Augustine Team Full time

Your **resume**:

- A **1-2 minute video** introducing yourself and explaining why you’re a great fit
- Any **portfolio or supporting materials** you’d like us to see

**About Us**
Our mission is to offer world class service to our community through innovative services and charitable giving and be the best place to work in the industry The Augustine Team at Your Home Sold Guaranteed Realty Elite is an award-winning, fast-paced real estate team serving Niagara, Hamilton, and Burlington. We’re known for exceptional client experiences, innovative marketing, and operational excellence that delivers results. If you thrive in a collaborative, detail-driven, and creative environment, you’ll fit right in here.

**About the Role**
We’re looking for a Marketing & Administrative Assistant to keep our listings, events, and marketing running seamlessly—designing graphics, scheduling tours, posting on social media, and ensuring every detail is handled to perfection.

**What You’ll Do**
- Manage front desk responsibilities including answering phones/welcoming guests
- Coordinate **Sunday Tour of Homes** and client events from start to finish
- Manage property marketing: photography, MLS uploads, websites, feature sheets window displays
- Post social media content and ads across multiple platforms
- Order signage, printed materials, and office supplies
- Maintain systems (, Lofty, Slack) and track KPIs
- Call agents for feedback after showings at our listed properties

**What You Bring**
- 2+ years in marketing, real estate, or administrative coordination
- Skilled with Canva, MailChimp, Google Workspace, and social media
- Highly organized, detail-focused, and able to juggle multiple deadlines
- Bonus: experience with TREB, BrokerBay, Lofty, and design/video editing

**Why You’ll Love It Here**
- Collaborative, supportive team culture
- Opportunities for growth and skill development
- Your work directly impacts our brand and client experienceManage front desk operations, including greeting visitors and answering multi-line phone systems.
- Perform data entry and maintain accurate filing systems for easy retrieval of information.
- Provide exceptional customer support by addressing inquiries and resolving issues in a timely manner.
- Assist with bookkeeping tasks, including invoicing and tracking payments using QuickBooks.
- Utilize Microsoft Office and Google Workspace for document creation, spreadsheets, and presentations.
- Proofread documents for accuracy and clarity before distribution.
- Maintain office supplies inventory and place orders as necessary to ensure smooth operations.
- Support team members with various administrative duties as needed.

**Experience**
- Previous administrative experience is required; experience in a medical or dental office is highly desirable.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong typing skills with attention to detail for accurate data entry and proofreading.
- Familiarity with QuickBooks for basic bookkeeping tasks is a plus.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong phone etiquette and customer service skills to interact professionally with clients and colleagues.

Pay: $40,000.00-$45,000.00 per year

Work Location: In person

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