Administrative Assistant
4 days ago
Work Term: Temporary
- Work Language: French
- Hours: 40 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 3 years to less than 5 years
- or equivalent experience
- ** Work setting**:
- Construction
- Consulting firm
- Engineering firm
- ** Budgetary responsibility**:
- 0 - $100,000
- ** Tasks**:
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct and control daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Train staff
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Greet people and direct them to contacts or service areas
- Advise on tendering procedures
- Conduct research
- Perform data entry
- Recruit and hire staff
- Perform basic bookkeeping tasks
- Prepare proposals
- Prepare briefs
- Maintain records and statistics
- Complete reports
- Assist in analysis of data and preparation of reports
- Hire and train staff in job duties, safety procedures and company policies
- Co-ordinate special events
- Assist in preparing estimates, schedules, specifications and reports
- ** Supervision**:
- 3-4 people
- ** Computer and technology knowledge**:
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- SharePoint
- Social Media
- Accounting software
- MS Office
- Adobe Acrobat Reader
- LinkedIn
- ** Technical terminology**:
- Business
- ** Area of work experience**:
- Human resources
- Business administration/management
- ** Security and safety**:
- Criminal record check
- ** Transportation/travel information**:
- Own transportation
- Travel expenses not paid by employer
- Public transportation is available
- ** Work conditions and physical capabilities**:
- Fast-paced environment
- Tight deadlines
- Attention to detail
- ** Personal suitability**:
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Time management
- Adaptability
- Dependability
- Due diligence
- ** Screening questions**:
- Are you available for the advertised start date?
- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- ** Health benefits**:
- Disability benefits
- Health care plan
- Vision care benefits
- ** Financial benefits**:
- Life insurance
- Registered Retirement Savings Plan (RRSP)
- ** Long term benefits**:
- Tax-Free Savings Account (TFSA)
- ** Other benefits**:
- On-site recreation and activities
- Team building opportunities
- Travel insurance
- Variable or compressed work week
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