Executive Assistant

For more than 90 years, **E.S. Fox Limited (ESFL)** has set the standard for safety and quality in the construction and fabrication industry. We have been unique in the industry as the ones who have helped build Canada’s infrastructure. We possess the insight and expertise to stand behind everything we do.

**Our Strength is People**

With a strong commitment to health, safety, and the protection of the environment, ESFL has earned a reputation as a people-first, environmentally conscious and socially responsible provider. Our goal is to foster, cultivate, and preserve a culture of diversity, equity, and inclusion so that all employees feel valued and respected.

Our employees are our greatest asset. We strive to create an atmosphere that inspires free thinking, expression, and the promoting of individual differences, valuing the diverse contribution of skills, abilities, and experience.

**Why Join Our Team**

We offer you a rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:
An attractive health and dental benefits package for you and your family (dependents). Health Care Spending Account and Healthy Living Wellness Account options
- Employee Assistance Program
- Group RSP with employer contribution
- Competitive compensation
- Support of professional growth

Our office in Niagara Falls, ON, is looking for a Executive Assistant to join our team.

**Summary of the Role**:
Reporting to the executive team, the Executive Assistant is responsible for providing operational and administrative support to the President, Sr. VP & COO, VP Construction, VP Construction & Fabrication (Senior Executive team). The incumbent will establish, when required, monitor and ensure that all administrative and operational processes are followed while maintaining strict confidentiality.

**Key Responsibilities**:

- Provide administrative support for the Senior Executive team
- Provide support to the Legal Department on the processing of contracts and agreements
- Lead calendar management, planning and scheduling: act as a gatekeeper to prioritize meetings and manage scheduling conflicts
- Extensive scheduling of appointments and following up on requests
- Organize meeting materials and key documents based on specifications from the Senior Executive team
- Maintain detailed meeting minutes/notes and appropriate follow up to stakeholders as required
- Coordinates and provides guidance in the development of briefs, documents, and other material
- Screens all signing documents to ensure accuracy including correspondence, reports, expenses, contracts, etc.
- Prepare standard correspondence, reports and presentations ensuring completed material is produced in a timely manner
- Deal with and maintain confidential and sensitive information
- Liaise with all levels and departments of the company in a positive and professional manner at all times
- Prepare and host various meetings/events, print materials, book and prepare room, order catering, set up/clean up etc.
- Coordinate all Senior Executive team travel arrangements, including hotel reservations, flight booking, car rentals, and restaurant reservations
- Other administrative duties as required include filing, photocopying, and handling service issues
- Provide backup to other administrators and help other executives/managers on the team as required

**Key Requirements, Experience and Skills**:

- Post-Secondary education in a business-related field would be considered an asset
- Proficiency with technology, Outlook, Word, Excel, PowerPoint
- Other professional related training and development to keep skills current, including office productivity software, and related products
- 5+ years of experience as an Executive Assistant
- A solid understanding of construction contracts and confidentiality agreements is preferred
- Working knowledge of construction industry terminology is an asset
- Strong organizational skills
- Ability to handle confidential information in a tactful and professional manner
- High attention to detail and the ability to multi-task and prioritize
- Strong written and oral communication skills and demonstrated ability to collaborate and communicate effectively with team members and other stakeholders

**Attributes**:

- Reliable and well-organized
- Exceptional interpersonal skills and presence
- Result oriented
- Personable and pleasant
- Ability to work well independently and with mínimal supervision and proactive
- Maintain a courteous and professional manner at all times
- Ability to exercise sound judgment
- Commitment to a team environment
- Tactful and able to manage various personality types

**Competencies**:

- Integrity/Ethics
- Quality
- Working Safely

**About E.S. Fox Limited**

ESFL is a privately owned, Canadian, multi-trade fabricator and constructor, providing a single-source solution for Industrial, Institutional, Commercial, and Power Generation sectors. ESFL has establi