Executive Assistant

5 days ago

Niagara Falls, Canada NIACON Limited Full time

**Executive Assistant Job Description**

The Executive Assistant is responsible for providing Administrative and Operational support to executives of the Company.

The Executive Assistant will be responsible for the following but not limited to:

- Draft and maintain process and procedure documentation, create SOPs from bullet points using Scribe and AI Software
- Assist with scheduling meetings
- Ability to use various devices (phone, laptop, tablet) and software (Word, Excel, Office 365) to provide support
- Review documents to ensure precision
- Handle written and verbal communication with internal and external stakeholders
- Organization of files
- Ensure adequate supplies of office stationery, general office supplies, office furniture and other equipment, take inventory and order on time
- Coordinate janitorial, cleaning, repair and maintenance service provider contracts.
- Ensure supply room and IT room are organized.
- Handling IT requests and coordinating with IT company
- Plan staff events quarterly
- Arrange / attend executive team meetings as required; take and distribute meeting minutes.
- Other tasks that executives may have

**Skills Required**:

- Multi-tasking: handling multiple projects and tasks simultaneously
- Excellent written communication skills including drafting documents, reports, and ensuring grammar is correct
- Clear and professional verbal communication
- Proficient with technology and software (Excel, Word, Office 365)
- Attention to detail
- Problem Solving skills
- Adaptability - flexibility to handle unexpected challenges and changes

**Qualifications**:

- Experience as an executive assistant or in a similar role.
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficient with technology and software (Excel, Word, Office 365)
- Familiarity with Project Management Tools (Procore, Asana, Microsoft Project) is a plus
- Understanding of the construction or project management industry is preferred.

**Salary range**: $40,000 to $50,000

**Vacation**: two (2) weeks per year

**Benefits**:

- Health and dental benefits following probationary period
- RRSP matching following probationary period
- Health and wellness program $400 per year
- 2 paid sick days per year following probationary period
- 1 paid personal day per quarter following probationary period
- 1 day work-from-home per week following probationary period
- Profit sharing

**Job Types**: Full-time, Permanent

Pay: $40,000.00-$50,000.00 per year

**Benefits**:

- Company events
- Dental care
- Extended health care
- Paid time off
- Profit sharing
- RRSP match
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

Expected start date: 2025-05-12

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