Reception/administrative Assistant

**Job description**

Administrative Assistant

Job description

Hardwood Your Home is a 5 star rated construction company based out of Barrie, ON specializing in interior flooring and stairs, and we are looking to add an experienced assistant to support our company. With a competitive pay scale and health/dental benefits, this full-time position is a great opportunity for you to join a growing company with lots of room for growth to achieve your career goals.

Duties/Responsibilities:

- Primary responsibility is to assist and support the company in every way with the primary goal focused primarily on administrative work required to close estimates and generate sales revenue, ensuring that company goals and objectives are accomplished, and operations run efficiently.
- Answering phone and booking/confirming/canceling showings through our booking software
- Creating and sending estimates using our CRM program
- Note taking during team meetings, during estimate appointments and as needed to support the company objectives
- Maintain and refine internal processes that support the company to expedite workflow and close more estimates
- Manage communication between staff, contractors and external partners
- Staying on top of tasks assigned to management to ensure quick response and/or completion of those tasks
- Capturing every detail of the project during the sales process to support the other departments when they take over after the project estimate is approved.
- Making edits to existing estimates as needed
- Cold-calling new leads and making appointments
- Support the design and create physical marketing campaigns (flyers, buyer/seller guides, business cards)
- Support the warehouse department in any inquiries related to the project
- Perform administrative support such as dictation, spreadsheet creation, etc.
- Organize team communications and plan events, both internally and offsite
- Prepare sales presentations as needed
- Other duties as assigned
- Attend estimate appointments in the clients home, note taking and assigning and/or completely related tasks as needed
- At least 5 years experience in administrative role reporting directly to upper management.
- Superb written and verbal communication skills
- Strong time-management skills and ability to organize and coordinate multiple projects at once
- Great professional appearance/ attitude
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
- Customer focused and driven
- Hard worker, always willing to follow up with prospects to maximize sales
- Skillful at building rapport with customers to ensure continuing communication with customers over time and building brand loyalty
- A flair for interior design or fashion with a great sense of style
- Construction experiences an asset but not required

**Job Types**: Full-time

**Salary**: $45,000

**Benefits**:

- Health and dental
- Life insurance policy
- Store discount

Schedule:

- Full time
- Monday to Friday (with flexibility)
- Vacation time

**Experience**:

- admin skills: 5 years

Work remotely:

- Occassionally

**Job Types**: Full-time, Permanent

**Salary**: $45,000.00 per year

**Job Types**: Full-time, Permanent

**Salary**: From $42,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Application question(s):

- Do you live within a 30 minute drive to Barrie, ON?

**Experience**:

- Administrative: 5 years (required)
- customer service: 5 years (required)

Licence/Certification:

- Ontario Drivers License (required)

Work Location: One location