Office Administrator

2 weeks ago

Vanier, Canada Inuuqatigiit Centre for Inuit Children, Youth and Families Full time

**JOB SUMMARY**

Under the direct supervision of the Executive Director, the Office Administrator provides administrative support to the Executive Director and acts as the office administrator for Inuuqatigiit Centre. The Office Administrator promotes a harmonious workplace by maintaining clear communication, handling correspondence. The position also assists with the organization and maintaining the administrative, financial, and programming administration as required.

**KEY DUTIES**
- Be the first point of contact for all phone calls to Inuuqatigiit Centre; direct phone calls to appropriate people within Inuuqatigiit Centre
- Keep inventory of and order office supplies
- Maintaining visa receipts and ensuring that they are coded and sent to finance for processing.
- Provide support to the Inuuqatigiit Centre leadership team and the Executive Director with regards to logístical requirements for Board meetings, all correspondence, internal and external communications, scheduling meetings, maintaining calendars.
- Maintain administrative files and binders in orderly, up-to-date, and confidential manner
- Maintain record of employee birthdays and service start dates and help with organizing employee recognition.
- Support Program Managers and Coordinators with administrative tasks as required
- Coordinate and assist with Community and Staff Events.
- Adhere to all Inuuqatigiit Centre policies and procedures including Oath of Confidentiality

**WORKING RELATIONSHIPS**
- Develop and maintain positive and professional relationships with co-workers, and families
- Takes initiative in providing administrative supports to senior staff
- Participate in regular management, staff and other meetings as required
- Assist in the planning and preparation of Inuuqatigiit Centre community events, (e.g. AGM, Christmas Party, Inuit Day)
- Professional presentation as first point of contact for Inuuqatigiit Centre
- Communicate effectively with the public; and
- Knowledgeable about all Inuuqatigiit Centre programs and staff
- Participate in professional development as required or recommended by supervisor

**ENVIRONMENTAL FACTORS**
- Adhere to deadlines for meetings, Board schedules, etc.
- Mental effort required to meet deadlines; and
- Physical ability to access multi-story building.
- Ensure personal safety precautions are observed at all times; and
- Follow Health & Safety guidelines for the COVID-19 pandemic
- Work regular and consistent weekly hours of work
- Knowledge of Inuit culture and community

**QUALIFICATIONS**
- Must be of Inuit descent
- High school diploma required
- Experience working with Inuit or Indigenous communities an asset
- Office administration and reception experience
- Ability to speak inuktitut
- Ability to communicate effectively orally and in writing in English
- Ability to function effectively in a high stress, high noise environment
- Strong computer skills
- Highly organized, efficient, accurate, and able to take initiative
- Medical certification of good health
- TB Test, if applicable, and other immunizations up to date
- COVID-19 Vaccinations
- Police Record Check-Vulnerable Sector required in keeping with Inuuqatigiit Centre Personnel Policies and Procedures
- First Aid/CPR certification or willingness to become certified

**Education**:

- Secondary School (required)

Work Location: In person

  • Administration Officer

    4 days ago

    Vanier, Canada SMOKE AVENUE Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for...

  • Administrative Assistant

    14 hours ago

    Vanier, Canada Belanger St-Pierre plumbing Full time

    Belanger St-Pierre Plumbing is a leading provider of plumbing services in Ottawa. We pride ourselves on delivering high-quality service and maintaining a reputation for reliability and excellence. Key Responsibilities: - Schedule and coordinate appointments, meetings, and service calls. - Maintain accurate and up-to-date customer records and service...

  • Administrative Technician

    1 week ago

    Vanier, Canada Vanier College Full time

    **Reference number**: S-24-25-3431 **Job Category (Job Alert)**: Education and Pedagogy **Department**: Academic Sector **Services**: Pedagogical Support and Innovation **Immediate Supervisor's Name**: David Hoida **Position Status**: Regular Full-time **Length of the contract**: Permanent **Work Location**: Vanier College **Work Schedule**: Mon -...

  • Reception/administrative Assistant

    2 weeks ago

    Vanier, Canada Beechwood Physical Medicine Full time

    **Administrative Assistant** **Introduction**:Beechwood Physical Medicine (BPM) is a multidisciplinary health center that offers treatment for neuromusculoskeletal conditions by an integrated team of Chiropractors, Physiotherapists, Massage Therapists, Psychotherapists, Sports Medicine Doctors and Physiatrists. Administrative Assistants play an integral...

  • Administrative Assistant

    4 days ago

    Vanier, Canada Alma Counselling Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais ou Français - Heures de travail: 40 hours per week - Education: - Expérience: - **Education**: - Secondary (high) school graduation certificate - ** Work setting**: - Willing to relocate - Business services - ** Tasks**: - Open and distribute mail and other materials - Schedule and confirm...

  • Housing Officer

    2 weeks ago

    Vanier, Canada Tungasuvvingat Inuit Full time

    Family and community services - Human development, family studies and related services, other - Human services, general - Community organization and advocacy - Social work, other - Social sciences, other - Substance abuse/addiction counselling - Mental health counselling/counsellor - or equivalent experience **Work site environment**: - Socio-economic...

  • Administrative Support Agent, Class I

    14 hours ago

    Vanier, Canada Vanier College Full time

    **Reference number**: SSP-24-25-3433 **Job Category (Job Alert)**: Administrative Support **Department**: Continuing Education and Community Services **Services**: Continuing Education **Immediate Supervisor's Name**: Rowena Selby **Position Status**: Full-time Specific Project **Length of the contract**: Until June 27, 2025 **Work Location**: Vanier...

  • Administrative Assistant/ophthalmic Technician

    13 hours ago

    Vanier, Canada Ross EA MPC Full time

    '''Duties''' - Perform diagnostic tests and measurements on patients' eyes, including visual acuity, history taking, pretesting, OCT, VF, Topography, Biometry - Administer eye drops - Maintain accurate and detailed patient records, including medical history and test results - Clean and maintain ophthalmic instruments and equipment '''Qualifications''' -...

  • Dean of Academic Systems and Registrar

    6 days ago

    Vanier, Canada Vanier College Full time

    **Reference number**: C-24-25-3562 **Job Category (Job Alert)**: Management **Department**: Academic Sector **Services**: Academic Systems - Registrar's **Immediate Supervisor's Name**: Sandrina Joseph **Position Status**: Regular Full-time **Length of the contract**: Permanent **Work Location**: Vanier College **Work Schedule**: Mon - Fri, 8:30 a.m....

  • Academic Advisor

    2 weeks ago

    Vanier, Canada Vanier College Full time

    **Reference number**: P-24-25-3510 **Job Category (Job Alert)**: Education and Pedagogy **Department**: Academic Sector **Services**: Academic Systems - Registrar's **Immediate Supervisor's Name**: Karina Leonard **Position Status**: Full-time Replacement **Length of the contract**: Until January 5, 2026 **Work Location**: Vanier College **Work...