Dean of Academic Systems and Registrar

**Reference number**: C-24-25-3562

**Job Category (Job Alert)**: Management

**Department**: Academic Sector

**Services**: Academic Systems - Registrar's

**Immediate Supervisor's Name**: Sandrina Joseph

**Position Status**: Regular Full-time

**Length of the contract**: Permanent

**Work Location**: Vanier College

**Work Schedule**: Mon - Fri, 8:30 a.m. - 4:30 p.m. (35 hrs/week)

**External Posting Start Date**: 2025-04-25

**External Posting End Date and Time**: 2025-05-08 17:00

**Salary Scale**: $89,987 - $119,980

**Expected Start Date**: 2025-06-02

Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.

**Description**:
More specifically, but not limited to, the Dean of Academic Systems and Registrar:
College Registrar’s Office and Academic Advising:

- Is responsible for the provision and coordination of the following services for the College: Academic Advising, Admissions, Registration, Scheduling, Records, Allocation and Graduation;
- Ensures that the enrolment validation process is optimal and that courses and enrollment data are transmitted to the Ministry of Education;
- Based on college provisions, determines student enrolment projections and the yearly academic calendar;
- Provides the necessary support to the Continuing Education Sector in matters related to the Registrar’s Office services;
- Collaborates with the Academic Dean, Director of Continuing Education and other Deans in the development of the annual academic objectives;
- Establishes and controls the budget of the Academic Systems Office;
- In the accomplishment of her/his mandate, coordinates with internal services and external organizations (particularly the Ministry of Education and SRAM) as required;
- Ensures that on-line systems and services for students and faculty are functional and efficient;
- Supervise the scheduling for teachers and students.

Allocation of Teacher Resources:

- Is responsible for the preparation, calculation and verification of all data used in the development of the teacher staffing project. Prepares, calculates and verifies the teacher staffing project;
- Is responsible for the overall allocation and the effective use of teacher quota;
- In collaboration with HRS, monitors all teaching assignments, and where necessary recommends that appropriate action is taken so as to not exceed budgeted allocation;
- Oversees department quotas to ensure that they are not exceeded once teacher staffing project has been established, and in collaborations with HR prepares the faculty surplus listing, and transfers faculty;
- Supports Faculty Deans in verifying faculty CI calculations submitted during staffing process and approves acceptance or modifications;
- Controls Course seats/faculty workload files throughout the registration process;
- Conducts Impact analysis of proposed program changes and approves proposed operational changes to program grids and makes recommendations in consultation with the appropriate area;
- Provides members of the College administration with updated statistical data related to such things as enrollment projections, staffing, etc;
- Collaborates with other sectors managers as required regarding his areas of expertise;
- Is responsible for the salary mass, and the presentation and approval of the project at CRT;
Other related responsibilities as requested by the Academic Dean.

Schedule: Monday - Friday, 8:30 a.m. - 4:30 p.m. (35 hours/week)
Classification: Directrice ou directeur adjoint aux études C-08

**Salary**: $89,987 - $119,980

**Requirements**:

- Qualifications:

- Graduate degree in an appropriate specialization, such as business administration or information systems, and a minimum of six (6) years of pertinent experience, preferably in the CÉGEP network.

Conditions related to the specific position:

- Pedagogical Management experience and Cégep teaching Experience an asset;
- Must be highly organized and have strong teamwork skills;
- Must have very strong time management skills;
- Ability to resolve problems of a complex nature;
- Must possess strong interpersonal skills and excellent communication skills, written and oral, in both English and French (to be tested);
- Experience in the development and implementation of computer systems from the user’s perspective;
- Intermediate knowledge of Microsoft Excel and Word (to be tested).

The above criteria are established in accordance with provisions of Arti