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Coordinator, Facilities Events and Operations

2 weeks ago

Waterloo, Canada Perimeter Institute for Theoretical Physics Full time

**Job type**: Administrative

Posted: May 12, 2025

The **Coordinator, Facilities Events and Operations** is responsible for ensuring that space, facilities and furniture needs are met to support all inhouse events and day to day operations at the highest level. Reporting to the Project Lead, Facilities Space Planning and Design, the Coordinator, Facilities Event and Operations plays a critical role ensuring all residents and visitors of Perimeter have first rate event and operations service to support the Institute’s goals, mission and culture.

**What You’ll Do**:
Event Coordination
- Coordinates timely communication and support services for events, ensuring facility requirements are met.
- Manages the event calendar, oversees setup and takedown logistics, coordinates contractors for additional programming, and assists with furniture moves as needed.

Operations
- Manages operations help tickets related to furniture, housing, events, cleaning, and security
- Maintains and repairs office furniture inventory
- Prepares purchase orders and verifies invoices
- Oversees cleaning and exterior maintenance programs, including special services and waste management
- Participates in the On Call Program and Health & Safety Committee
- Performs routine building checks and supports the Facilities Project Lead as needed

Visitor and Student Housing
- Coordinates visitor housing logistics, including special requests and quality control, in collaboration with Visitor Services and Training Programs
- Manages procurement and inventory of furnishings and supplies within budget
- Oversees annual audits, upgrades, and contractor coordination

**What You Bring**:

- Proven experience in building operations, including budgeting and coordination
- Strong background in event planning and logistics
- Capable of performing general maintenance and physical tasks
- Follows instructions effectively and works well independently or as part of a team
- Excellent communication and interpersonal skills with a professional, approachable demeanor
- Thrives under pressure in fast-paced environments; adept at multitasking
- Eager to learn and continuously improve
- Knowledge of WHMIS regulations
- First Aid and CPR certification (asset)
- Valid driver’s license with a clean driving record

We are committed to creating an exceptional workplace where innovation, growth, and well-being thrive.

**Here’s how we do it**:
**Flexible, Hybrid Work Environment**: We offer the flexibility you need to balance work and life, with options for hybrid arrangements.

**Comprehensive Health Benefits**: Your well-being matters to us. We provide extended health benefits that support you and your family in maintaining a healthy and balanced life.

**Employer-Matched Pension Plan**: We invest in your future by offering an employer-matched pension plan, ensuring financial security for the years to come.

**Generous Time-Off Policy**: We provide ample vacation, personal time, and other leave options so you can recharge and focus on what matters most.

**Personal and Professional Development**: We support your growth with dedicated funding for training, certifications, and professional development tailored to your goals.

**Dynamic, One-of-a-Kind Facility**: Work in a cutting-edge facility unique to Canada, designed to produce scientific breakthroughs by fostering collaboration, creativity, and a vibrant workplace culture.

If you're looking for a place where your contributions are valued, your development is supported, and your work environment inspires you, Perimeter is the place for you.