Accounting Technician

**Introduction**

The Accounting Technician plays a key role in ensuring the financial integrity, transparency, and compliance of the organization. This position supports the Manager of Finance in maintaining accurate and timely financial records in accordance with applicable legislation, regulations, and funding agreements.

The Accounting Technician is responsible for processing accounts payable, payroll, and revenue transactions across multiple housing entities. The role also contributes to the preparation of financial statements, audits, and operational reporting to support effective decision-making and the long-term sustainability of the non-profit housing portfolio.

**Hours of Work**

37.5 hours a week

**Accountability**

The Accounting Technician reports to the Manager of Finance.

**Confidentiality**

The Accounting Technician shall not disclose the business of the Non-Profits before or after the term of employment by the Non-Profit, or use for her/his own purpose, or for the purpose of any other organization or individual, any information which she/he may acquire concerning the operation of the Non-Profit.

**Key Responsibilities**

**Revenue and Receipts**
- Accurately post and reconcile tenant payments in the accounting system.
- Administer and monitor the Pre-Authorized Debit (PAD) program in compliance with Canadian Payments Association requirements.
- Ensure accuracy and completeness of tenant receivable balances, working with Tenant Services to resolve discrepancies.
- Batch, deposit, and record tenant EFTs, cheques, and cash in accordance with internal financial controls and anti-fraud procedures.

**Disbursements**
- Process accounts payable invoices, ensuring approvals align with organizational signing authorities and procurement policies.
- Process payroll in accordance with the Employment Standards Act, the Income Tax Act, and internal HR/payroll procedures.
- Administer group benefits programs and reconcile associated invoices.
- Post cash disbursements and maintain supporting documentation for audit readiness.

**Reconciliation & Reporting**
- Reconcile tenant accounts to the general ledger monthly.
- Reconcile and track Last Month’s Rent (LMR) deposits, ensuring compliance with the Residential Tenancies Act.
- Assist with the preparation of accounts receivable, arrears, vacancy, and subsidy reports.
- Prepare interim financial summaries and variance reports as directed by the Manager of Finance.

**Journal Entries & Transfers**
- Enter monthly recurring journal entries (e.g., insurance, mortgage, property taxes, subsidy allocations, and accruals).
- Process intercompany invoices, transfers, and monthly reconciliations between entities and bank accounts.

**Compliance & Risk Management**
- Ensure all financial activities align with the organization’s policies, Housing Services Act requirements, funder reporting guidelines, and generally accepted accounting practices.
- Maintain up-to-date knowledge of legislative requirements related to payroll, benefits, tenant receivables, and housing subsidies.
- Support audit preparation and provide accurate documentation for external auditors and government program reviews.
- Safeguard confidential information in compliance with privacy legislation (e.g., Personal Information Protection and Electronic Documents Act - PIPEDA).

**Collaboration & Communication**
- Work closely with Tenant Services, Maintenance, and Finance staff to ensure data accuracy and timely resolution of financial issues.
- Communicate professionally with vendors, service providers, and funding bodies regarding payments, reconciliations, or financial reporting requirements.
- Support the Manager of Finance in strengthening internal controls, improving processes, and advancing financial reporting capabilities.

**Other Duties**
- Provide backup coverage within the Finance team as required.
- Support month-end and year-end processes, which may occasionally require extended hours to ensure deadlines are met and reporting is completed accurately.
- Assist with ad hoc finance-related projects as assigned, supporting the Finance team with research, analysis, and reporting needs.
- Participate in training, professional development, and process improvement initiatives.
- Perform other duties as assigned, consistent with the role and organizational needs.

**Qualifications**
- Post-secondary diploma in Accounting, Finance, or Business Administration (or equivalent experience).
- Minimum 2-3 years of accounting experience, preferably within a non-profit, housing provider, or municipal environment.
- Experience with accounting software (e.g., Yardi, Great Plains, Sage, or equivalent).
- Familiarity with non-profit housing operations, the Housing Services Act, and Residential Tenancies Act is an asset.

**Skills & Competencies**
- Strong understanding of financial principles, reconciliations, and audit requirements.
- High attention to detail, accuracy, and organizational skills.
- Abil