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Professional Services Coordinator
3 weeks ago
**The Position**
- Working with the Professional Services Team, oversee administrative services and perform quality assurance reviews to identify gaps and areas for improvement;
- Responsible for the recording, tracking & reminder systems for regular tasks, appointments, meetings and deadlines on a weekly, bi-weekly, and monthly basis and communicate relative information as approved, in collaboration with the Chief and Council Executive Assistant;
- Oversee and maintain all filing systems (digital and hard copy) of the Professional Services Division using the Records Classification system in collaboration with all other departments and divisions.
- Maintain confidentiality of all files and ensure confidentiality protocols are in place regarding storage and archival of files.
- Perform a variety of secretarial duties such as drafting and typing routine correspondence, arranging meetings, and taking minutes as needed.
- Track office or program expenditures by recording expenses, alerting the CAO to budget overruns and unusual expenses and authorizing purchases.
- Produce ad hoc reports from databases as required by identifying and organizing the required information, compiling data, designing the format, and printing reports.
- Assign work, supervise and provide direction to clerical staff ensuring that assigned tasks are completed.
**Qualifications, Skills and Abilities**
- Secondary school diploma or employer-approved alternative or an acceptable combination of education, training, and/or experience
- Post-Secondary training in Office Administration or Aboriginal Studies is preferred
- Highly skilled with Microsoft Office (Word, Excel, PowerPoint) & office equipment
- Ability to handle high volume of data with accuracy
- Excellent organizational and interpersonal skills and ability to respond quickly to requests
- At least two (2) years supervisory experience in a similar role
- Some senior executive administrative experience, preferably within a First Nations environment
- Experience working with Indigenous people, organizations and communities
- A minimum typing and transcribing speed of 40 wpm
Preference will be given to qualified shíshálh members, community members, and other First Nation’s members, Inuit and Métis. We sincerely thank all applicants for their interest in the position; however, only qualified applicants will be contacted for an interview.
**Job Types**: Full-time, Permanent
**Benefits**:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- RRSP match
Flexible Language Requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Sechelt, BC: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Supervising: 2 years (required)
- Executive Administrative: 3 years (required)
- Project Management: 1 year (required)
Work Location: One location
