Implementation Coordinator

2 weeks ago

Sechelt, Canada shíshálh Nation Full time

**Job Summary**:
This position provides administrative and research support to the manager by organizing information and meetings, inputting, organizing, analyzing and retrieving information and writing letters and minutes of meetings. The individual will correspond with proponents and government officials.

**Duties and Responsibilities**:
**Industry/Government Relations**:

- Draft reports for the Divisional Manager as requested.
- Represent shishalh Nation in Technical Working Groups

**Coordinates the enactment of Implementation Boards, including**:

- Plan and coordinate the execution of meetings including taking minutes.
- Participate in the development of draft work plans.
- Coordinate the execution of the implementation plans.
- Track the progress of each work plan item.
- Draft reports for the Implementation Board.
- Plan and coordinate community engagement in consultation with the Implementation Board.
- Assist in developing and tracking budgets.

**Administration**:

- Responsible for information gathering, sharing and analysis.
- Coordinate archeological studies including Service Agreements and Invoicing.
- Responsible for updating, maintaining, and organizing all databases.
- Responsible for creating new databases, tracking systems and statistical information when necessary.
- Ensure the Division Manager is notified immediately of any time-sensitive or strategically sensitive information contained in the new correspondence.
- Ensure all digital files are organized and up to date.
- Create the action item list from the meeting
- Assists with booking meetings when necessary.
- Other duties as assigned.

**Qualifications**:

- University degree in Archeology, Anthropology, Indigenous Studies or equivalent relevant experience.
- Experience in a business environment (public or private sector, preferably in a resource-based organization), including technical and project management roles.
- Demonstrated proficiency in the following: conflict resolution, strategic and tactical planning, project management principles and practices, analysis and critical thinking, creativity and innovation in problem-solving, interpersonal and communication skills (written and verbal), and organizational skills.
- Ability to build and maintain trust.
- Ability to drive results through others.
- Demonstrated experience using Microsoft Office programs, including Word, Excel, and Outlook.
- Experience with computer-based GIS (Geographic Information Systems) preferred.
- Experience writing reports and taking minutes and all aspects of coordinating meetings.
- Ability to work effectively as a member of the department team.
- Effective interpersonal skills, including tact and diplomacy.
- Effective verbal and written communication skills.
- Ability to manage multiple tasks and to respond to changing priorities.
- Ability to maintain a high level of accuracy and confidentiality.
- A valid driver's licence and completion of a criminal record check.
- Physical and mental ability to perform the duties of the position.

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