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Job Scheduler

2 weeks ago

Mississauga, Canada Alpha Comfort Control Ltd Full time

Key Responsibilities:
Scheduling and Coordination: Create and maintain detailed schedules for projects, and service calls. Coordinate with various individuals to allocate resources and ensure all aspects of the schedule align with our customer’s needs.

Task Allocation: Assign tasks and responsibilities to team members based on their expertise, availability, and workload. Ensure a fair distribution of work and address any conflicts that may arise.

Prioritization: Determine the priority of tasks based on deadlines, project dependencies, and strategic importance. Adjust schedules as needed to accommodate changes in priorities or urgent requests.

Resource Management: Monitor and manage the availability of resources, including personnel, equipment, and materials required for successful project execution. Anticipate potential resource shortages and plan accordingly.

Risk Management: Identify potential risks or bottlenecks in the scheduling process and develop contingency plans to mitigate negative impacts on project timelines and objectives.

Communication: Effectively communicate schedule changes, updates, and deadlines to all relevant parties. Ensure that team members are informed about any modifications to the schedule.

Process Improvement: Continuously analyze the effectiveness of the scheduling process and identify opportunities for improvement. Implement best practices and recommend changes to optimize workflow and productivity.

Software Utilization: Utilize scheduling software or project management tools to create, manage, and track schedules efficiently. Ensure that all relevant parties have access to the necessary tools and are trained to use them effectively.

Qualifications and Skills:

- Educational Background: A bachelor's degree in business administration, project management, operations management, or a related field is typically required.
- Experience: Previous experience in job scheduling, project management, or operations coordination is highly desirable. Familiarity with relevant industry-specific scheduling practices is a plus.
- Analytical Skills: Strong analytical and problem-solving abilities are essential for assessing scheduling complexities, identifying potential issues, and proposing effective solutions.
- Communication Skills: Excellent verbal and written communication skills are necessary to interact with team members, stakeholders, and clients, and to convey scheduling information effectively.
- Organization and Time Management: Exceptional organizational skills and the ability to manage multiple tasks simultaneously are crucial to succeed in this role.
- Attention to Detail: Being detail-oriented is essential for accurate task allocation, time estimation, and risk assessment.
- Flexibility: The job may involve dealing with changing priorities and unexpected challenges, so adaptability and flexibility are valuable traits.
- Ability to transcribe meeting notes accurately

This position requires a combination of administrative, organizational, and communication skills. The Scheduler will play a crucial role in ensuring efficient scheduling and coordination within the organization. The ability to handle multiple tasks simultaneously while maintaining attention to detail is essential. The Scheduler will work closely with various team members, clients, and vendors to ensure smooth operations. Strong computer skills, including proficiency in Google Suite or similar software, are necessary for managing calendars, documents, and data entry tasks. The Scheduler should also possess excellent proofreading skills to ensure accuracy in all communications. This is a great opportunity for someone who enjoys working in a fast-paced environment and has a passion for organization and coordination.

**Job Types**: Full-time, Permanent, Casual

**Benefits**:

- Dental care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Scheduling: 3 years (preferred)
- Administrative experience: 3 years (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person