Project Coordinator

We Focus on Quality and Attention to Detail.
Trimen is a leading food service equipment manufacturer representing high water mark of quality and attention to detail for over twenty-five years.
We pride ourselves on quality craftsmanship to be in a class of our own
Please look at our opportunities if you are: Creative, Experienced, Efficient, Dependable, and Resourceful
Position Overview
As the Gordon Food Service supplier of equipment, Trimen is innovating this space and looking for a driven, entrepreneurial and analytical Project Coordinator. This role assists in ensuring the efficient day-to-day operation of the office and supports the work of management and other staff. We are looking for a creative individual who strives in a collaborative environment, but is also comfortable working with a degree of autonomy where/when required. We expect this individual to build a growth strategy from the ground up and successfully execute upon our ambitious goals.

**Responsibilities**:

- Assist and support and working closely with project managers to ensure clients needs are met as project progresses and help with their daily duties
- Enter orders into Sage system
- Printing of all paperwork related to the project, picking tickets, job tickets, shipping documentation and receiving tickets.
- Distribute proper paperwork to the different departments
- Update order as per project manager request ie. change/update ship dates, equipment, etc.
- Contact vendors for quotes
- Liaise with purchasing department to review stock availability and issue purchase orders
- Consolidate orders to minimize freight costs and take advantage of bulk buying
- Coordinate project schedules, resources, equipment and information
- Act as the point of contact and communicate project status to all participants
- Monitor project progress and handle any issues that arise to assist project managers
- Track buyout equipment deliveries.
- Work with various departments to handle project issues as they arise
- Liaise with the shipping department for scheduling of deliveries
- Issue all appropriate closing documents, i.e. warranty manuals etc.
- Maintain project documentation and handle queries from accounting regarding invoices and any other issues that arise.
- Participate in quarterly inventory count - count and record inventory in the warehouse.
- Share phone duties with other admin assistants - answering incoming calls
- Review open orders report with project managers as to what orders can be invoiced
- Performs data extracts, transformations, and loads using various tools.
- Other duties as assigned.

Required Skills and Qualifications
- High school diploma, post-secondary education preferred.
- 2 years of working experience on ACCPAC/SAGE is an asset.
- 2 years of working experience with project managers in a manufacturing/construction environment will be an asset.
- Excellent organization skills and time management in dealing with multiple projects and deadlines
- Strong communication skills both verbal and written
- Proficient in analyzing data efficiently.
- Problem solving abilities that require use of ingenuity and innovation
- French language will be an asset

We thank all applicants for their interest, however only those selected for the next stage will be contacted. Trimen is an equal opportunity employer who strives to provide an inclusive work environment that involves everyone and embraces the diverse talent of its people. All qualified applicants and employees will receive consideration for employment, or in terms or conditions of employment, without regard to any enumerated or analogous grounds of discrimination, including race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, source of income, family status, sexual orientation or status as a qualified individual with disability.

**Job Types**: Full-time, Permanent