Assistant Bulk Logistics Co-ordinator

**Job Overview**:
**Key Responsibilities**:
**Scheduling and Coordination**:

- Plan, schedule, and track bulk shipments to ensure timely and efficient deliveries.
- Coordinate with transport carriers, warehouses, and shipping companies to schedule and confirm pick-up times and delivery schedules.
- Liaise with both internal departments (sales, warehouse, procurement) and external parties (carriers, freight forwarders) to ensure shipment schedules are aligned with customer expectations.

**ETA Management**:

- Confirm Estimated Time of Arrival (ETA) for shipments and communicate updates to internal and external stakeholders.
- Monitor and track shipments during transit, providing proactive updates regarding any delays or changes to the delivery schedule.
- Resolve any potential delays, ensuring mínimal impact on customer satisfaction.
- **Shipment Coordination**:

- Act as the main point of contact for coordinating shipments, ensuring accurate and timely delivery of goods to the designated receiver.
- Collaborate with origin and receiver locations to confirm shipment details, documentation, and delivery readiness.
- Ensure that all documentation related to the shipments (e.g., shipping orders, invoices, delivery confirmations) is accurate and completed in a timely manner.

**Problem Resolution**:

- Troubleshoot and resolve any shipment issues, such as delays, discrepancies, or customs-related problems, and provide clear communication to all parties involved.
- Ensure all stakeholders are informed of any unexpected challenges and collaborate with relevant teams to implement corrective actions.

**Stakeholder Communication**:

- Maintain clear and consistent communication with all stakeholders, including customers, suppliers, transporters, and internal departments.
- Provide regular status reports to management on the progress of shipments and any issues encountered.
- Ensure that all internal systems are updated with the most accurate and up-to-date shipment information.

**Compliance and Documentation**:

- Ensure that all shipments comply with regulatory and safety standards, including proper documentation and certification.
- Verify that all necessary permits, customs forms, and other documentation are accurately completed and submitted on time.

**Data Entry and Reporting**:

- Maintain accurate records of shipments, schedules, and delivery times in internal logistics systems.
- Assist in generating regular reports for management on shipping performance, including on-time delivery rates, delays, and exceptions.

**Skills and Qualifications**:

- **Experience**: 1-2 years in logistics, supply chain management, or transportation coordination (experience in bulk logistics is a plus).
- **Technical Skills**: Proficiency in logistics software (e.g., TMS, ERP systems) and Microsoft Office Suite (Excel, Word, Outlook).
- **Communication Skills**: Strong verbal and written communication skills, with the ability to effectively coordinate with both internal and external teams.
- **Problem-Solving**: Ability to quickly identify issues and implement solutions to ensure timely delivery.
- **Attention to Detail**: Strong attention to detail, ensuring all shipment and scheduling information is accurate and up-to-date.
- **Organization**: Strong organizational skills with the ability to manage multiple shipments and priorities simultaneously.
- **Teamwork**: Ability to work collaboratively within a team and communicate effectively across departments.

**Preferred Qualifications**:

- Experience in bulk transportation or logistics management.
- Knowledge of regulatory compliance in logistics, including hazardous materials or bulk commodities.
- Understanding of freight contracts and shipping terms (Incoterms).

**Why Join Us?**
- Opportunity to work in a fast-paced and dynamic logistics environment.
- Collaborate with a diverse team of professionals across different functions.
- Competitive salary and benefits package.
- Career development and growth opportunities.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

Additional pay:

- Bonus pay

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift

Work Location: In person

Application deadline: 2025-05-23