Bookkeeper/office Manager

**Job Overview**

**Responsibilities**

Office Manager/Bookkeeper (Full-Time) — Burnside, Dartmouth, NS

**Coast to Coast Marketing** is hiring We’re a 25+ year, **100% female-owned** company and the **largest local retail distributor in Atlantic Canada**. If you’re a go-getter, an independent thinker, and a true team player who believes in building the local CPG movement, we want to meet you.

What you’ll do
- Own **full-cycle bookkeeping** in **QuickBooks** (QBO preferred): A/P, A/R, invoicing, bank/credit-card reconciliations, journal entries.
- Prepare **HST returns**, **CRA payroll remittances**, and support **WCB NS** reporting.
- Assist with **payroll** processing and year-end prep (T4 working papers for the accountant).
- Manage Payworks for payroll
- Manage demo program. Our entire demo team will report to you.
- Manage Events Co-oridnator (new position)
- we are hiring for.
- Create PO's, manage all incoming inventory with assistant of the warehouse team lead.
- Support **inventory & COGS** accuracy (PO matching, landed cost checks, margin reports).
- Produce weekly/monthly **financial summaries** for leadership; flag variances and opportunities.
- Help improve simple **processes & controls** as we scale.

What you bring
- **Proficiency in QuickBooks** (must-have) and solid Excel/Google Sheets skills.
- 2-4+ years of bookkeeping experience (distribution/CPG/manufacturing an asset).
- Accuracy, confidentiality, and strong follow-through; able to work **independently** and in a **fast-moving** team.
- Nice to have: experience with inventory systems, EDI/portals, or Shopify/Lightspeed.
- looking for a passionate, dedicated, honest hard worker who understands hustle, and is willing to go the extra mile to make our customers/clients happy.

What we offer
- Competitive salary and **room to grow** with a fast-growing local company.
- Fun, safe environment, where you can grow professionally
- An on-site role at our **Burnside (Dartmouth) office** with free parking.
- A values-driven culture that champions **Atlantic Canadian** producers and products.

How to apply
- Manage day-to-day office operations, ensuring efficiency and effectiveness in all administrative tasks.
- Oversee accounts payable and accounts receivable processes, ensuring timely payments and collections.
- Perform account reconciliation and bank reconciliation to maintain accurate financial records.
- Utilize accounting software such as QuickBooks, Sage, or Xero for bookkeeping and financial reporting.
- Prepare budgets and conduct account analysis to support financial decision-making.
- Process payroll accurately and on time, ensuring compliance with relevant regulations.
- Maintain organized financial records and documentation for audits and reviews.
- Collaborate with other departments to streamline processes and improve overall office efficiency.

**Skills**
- Proficiency in accounting software including QuickBooks, Sage, or Xero is essential.
- Strong understanding of accounting principles, payroll processing, and bookkeeping practices.
- Experience with accounts payable, accounts receivable, account reconciliation, and bank reconciliation.
- Excellent analytical skills with the ability to conduct budgeting and account analysis effectively.
- Strong organizational skills with attention to detail to manage multiple tasks simultaneously.
- Ability to communicate effectively with team members and external stakeholders.

Pay: $20.00-$30.00 per hour

**Benefits**:

- Casual dress
- Company events
- On-site parking
- Paid time off
- Store discount

Work Location: In person