Accounts Receivable Coordinator

1 week ago

St John's, Canada Pennecon Full time

Pennecon is a leading provider of integrated solutions throughout the heavy civil, industrial, services & maintenance, and marine industries. Powered by an energetic team, we are united by our passion and determination to deliver results on the most complex jobs and challenging environments.

**Role - Accounts Receivable Coordinator**
**Location: St. John’s, NL**

Pennecon Services & Maintenance and Marine Limited is seeking a diligent and organized Accounts Receivable Coordinator to support its the high volume of accounts receivable activities and management.

Reporting to the Invoicing and Accounts Receivable Supervisor, the responsibilities of this individual will include:

- Collaborate with the Supervisor of Accounts Receivable, Controllers, Project Managers and / or General Manager of Finance and Administration to maintain collection goals and general A/R performance levels;
- Communicate with internal and external sales, purchasing and accounting representatives as necessary;
- Receive and fill out receipts for third party payments, whether by cash, check, credit, and other forms of payment;
- Post and reconcile customer payments to general ledgers;
- Post A/R data to profit/loss reports, balance sheets, and other documentation;
- Balance daily A/R receipt batches; prepare and distribute reports and statistics to key personnel;
- Ensure strict confidentiality and privacy of financial records as they relate to the organization and its customers;
- Form collection strategies to mitigate customer objections to making timely A/R payments;
- Investigate collection problems and advise customers on corporate A/R policies and procedures;
- Make arrangements for payment of outstanding and late accounts; escalate transfer to Delinquent Accounts or outside collection agency as necessary;
- Investigate and resolve billing discrepancies or misapplied cash transactions;
- Investigate purchasing discrepancies between vendor invoices and purchase orders;
- Carryout month end processes and reconciliations;
- Arrange regular bi-monthly Accounts receivable meetings and present accounts receivable report to Supervisor Accounts Receivable / Billing, Controllers and General Manager of Finance and Administration.
- Diploma in Business Administration and/or Accounting;
- 5+ years of experience in accounting and/or accounts receivables/
- Must be detail oriented and well organized;
- Excellent multi-tasking abilities and time management skills
- Ability to follow up with stakeholders in a timely fashion;
- Effective written and verbal communication skills.

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