Accounts Payable and Receivable Clerk

**Accounts Payable and Receivable Clerk**:

- **Location**- YMCA of Niagara Administration Office, St. Catharines- **Pay**-
- Annual Salary: $46,196.80
YMCA Membership Benefits upon hire
- Employer paid LTD, Group Life, AD&D, Health and Dental after 3 month probation
3 weeks paid vacation

Eligible to enroll in the YMCA of Niagara pension plan after 1 year of service-
- **Employment Type**-
- Full Time - 40 Hours per week
Occasional early mornings, evening & weekend hours-
- **Placement Date**-
- Mid December, 2025 - 1 Vacancy

**WHY WORK FOR THE YMCA?**

The YMCA of Niagara is a mission-driven organization committed to fueling a healthy, connected, and engaged Niagara. Our presence in over 100 program sites has been impacting the community with dedication and purpose for over 150 years.

Our legacy in the community is a testament to the transformative work we do. We serve a diverse range of individuals and families, with a commitment to inclusivity, collaboration, and the wellbeing of all. As we move forward, we are embracing a revitalized approach to meet the evolving needs of the community and actively contribute to transforming lives across Niagara.

Guided by our shared values - caring, health, honesty, inclusiveness, respect, advocacy, and responsibility - the YMCA provides our employees with meaningful opportunities to make a positive impact on individuals and the health of our communities.

Our dynamic team is dedicated to maintaining our growth trajectory though continuously adapting and innovating our services and programs to meet the changing landscape in Niagara.

**NATURE & SCOPE**

The Accounts Payable and Receivable Clerk is responsible for managing the organization’s financial transactions, ensuring accuracy and timeliness in processing payments and receivables. The role involves maintaining accounting records, reconciling accounts, and supporting financial reporting.

**RESPONSIBILITIES**

Accounts Payable:

- Receive, review, and process appropriately approved vendor invoices and employee expense reports.
- Verify accuracy of invoices, purchase orders, and receiving documents.
- Code invoices to appropriate general ledger accounts and cost centers.
- Prepare and execute payments (cheques, EFTs, wire transfers) within due dates.
- Reconcile vendor statements and resolve discrepancies or payment issues.
- Maintain accurate and up-to-date supplier files and payment records.
- Ensure compliance with internal financial policies and approval processes.
- Support month-end closing by preparing AP accruals and reports.

Accounts Receivable:

- Generate and send invoices at the request of Managers.
- Record customer payments (cheques, EFTs, credit card transactions) in the accounting system.
- Reconcile accounts receivable ledgers and follow up on overdue accounts.
- Maintain detailed records of billing, collections, and adjustments.
- Prepare aging reports and communicate collection status to management.
- Prepare periodic reports on cash flow, AP/AR status, and outstanding balances.
- To work within different software systems utilized by the YMCA of Niagara, ensuring accuracy between.
- To provide reception support to the YMCA of Niagara as required.
- Provide back up support as required to other members of the Finance Department.
- Other duties as assigned.

**QUALIFICATIONS**

- Post-secondary education in Accounting, Finance or related field is preferred.
- 1+ years of experience in accounts payable/receivable or general accounting.
- Knowledge of accounting principles and financial record-keeping.
- Computerized Accounts Payable experience.

- Upon hiring, a clear and satisfactory criminal record check inclusive of the vulnerable sector search (PVSC) issued for the YMCA of Niagara.

**COMPETENCIES**

**Integrity**
Demonstrates honesty and accountability in all financial transactions. Maintains confidentiality of sensitive information, including payroll, vendor, and member data. Ensures all accounting practices comply with YMCA policies and government regulations.

**Teamwork**
Collaborates effectively with colleagues in Finance, Operations, and Program departments. Supports other staff members by providing accurate financial information and assistance when needed. Promotes a cooperative and supportive environment aligned with the YMCA’s team values.

**Problem Solving**
Investigates and resolves discrepancies in invoices, payments, and account balances. Identifies opportunities to improve workflow and recommends practical solutions. Uses sound judgment in addressing financial inquiries from vendors, members, and staff.

**Planning and Organizing**
Prioritizes tasks to meet payment and reporting deadlines. Maintains organized and accurate financial records for audit and compliance purposes. Balances multiple responsibilities efficiently while ensuring accuracy and attention to detail.

**Conflict Resolution**
Handles vendor or customer disputes professionally and promptly. Maintains a calm, so